Executive Assistant (to the CEO)

Desert Parkway Behavioral Healthcare Hospital; Las Vegas (NV); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K Retirement Plan

Healthcare spending account

Dependent care spending account

PTO with holiday premium pay

Discounted cafeteria meal plan

Life insurance

Short- and long-term disability

Pet Insurance

Identity Theft Insurance

Job summary

Desert Parkway Behavioral Healthcare Hospital seeks an organized Executive Assistant to deliver high-level administrative support and serve as a strategic gatekeeper. You will oversee executive calendars, draft sensitive communications, organize meetings, and manage credentialing and provider onboarding activities for a healthcare environment.

The role requires credentialing experience, strict confidentiality, and flexibility to accommodate provider meetings or urgent schedule changes.

Qualifications

• Minimum five years of experience as an Executive Assistant supporting senior leadership.
• Minimum one year of direct experience handling medical credentialing.
• Familiarity with healthcare administration, provider enrollment, and compliance standards.
• Proficient with software including Outlook, Word, and Excel and credentialing software.
• Absolute commitment to confidentiality and handling sensitive business and medical data.

Responsibilities

• Strategically coordinate complex, competing executive calendars and prioritize leadership time.
• Draft, edit, and proofread high-level correspondence, presentations, and reports; act as gatekeeper for executives, physicians, and external stakeholders.
• Organize executive meetings, prepare agendas, assemble materials, and track next steps.
• Respond to questions and direct concerns to the appropriate person as department resource.
• Manage special projects designated by CEO, CFO, or COO; manage contract authorization process.

Skills

Executive support

Calendar management

Confidentiality

Healthcare admin

Tools

Microsoft Office

Credentialing software

Job description

We are seeking a highly organized Executive Assistant (EA) to provide comprehensive, high-level administrative support. This dynamic role goes beyond traditional calendar management; it demands a strategic gatekeeper who also possesses specialized experience in medical credentialing and provider onboarding. You will serve as the primary operational bridge between executive leadership, our medical staff, and external healthcare providers.

Executive Support

• Strategically coordinate complex, competing executive calendars, evaluating requests to prioritize time for leadership.
• Draft, edit, and proofread high-level correspondence, presentations, and reports. Act as the primary gatekeeper for internal teams, physicians, and external stakeholders.
• Organize executive-level meetings and prepare agendas, assemble materials, and track actionable next steps.
• Acts as department resource in answering questions or directing concerns to the appropriate person.
• Manage special projects as designated by the CEO, CFO, or COO.
• Manage contract authorization process.

Medical Credentialing & Compliance

• Manage the end-to-end credentialing and re-credentialing process for physicians and mid-level providers.
• Facilitate provider onboarding by ensuring malpractice insurance is up to date and verifying employment agreements.
• Maintain digital provider profiles, tracking accurate renewals for state medical licenses, DEA certifications, and board certifications to prevent lapses.
• Review incoming legal documents or subpoenas before escalating to executives, protecting highly sensitive and confidential healthcare information.

• Minimum five (5) years of experience as an Executive Assistant supporting senior leadership required.
• Minimum one (1) year of direct experience handling medical credentialing required.
• Familiarity with healthcare administration, provider enrollment, and compliance standards required.
• Proficient with software (Microsoft Office applications to include Outlook, Word, and Excel) and credentialing software.
• Absolute commitment to confidentiality and handling sensitive business and medical data with extreme tact.
• Flexibility to occasionally coordinate evening provider meetings or respond to urgent executive schedule adjustments.

A full benefits package is available the first of the month following 30 days of employment!

Desert Parkway offers competitive benefits to include:

• Medical insurance
• Dental insurance
• Vision insurance
• 401K Retirement Plan
• Healthcare spending account
• Dependent care spending account
• PTO Plan with holiday premium pay
• Discounted cafeteria meal plan
• Life insurance (including plans for spouse and children)
• Short- and long-term disability (with additional buy-in opportunities)
• Pet Insurance
• Identity Theft Insurance