Executive Administrative Assistant

Troy Consulting LLC; Redmond (WA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health benefits

401(k) with match

PTO accrual

Job summary

Troy Consulting LLC in Redmond, Washington is seeking an Executive Administrative Assistant to provide comprehensive administrative and operational support to senior leadership in a fast-paced, collaborative environment.

You will manage complex calendars, plan meetings and events, coordinate travel, support onboarding/offboarding, assist with budgets and procurement, and help drive efficiency through process improvements.

Qualifications

• 2+ years of experience supporting executives in a fast-paced corporate environment.
• Demonstrated experience managing complex executive calendars across multiple time zones.
• Experience planning meetings, executive offsites, and corporate events.
• Experience coordinating onboarding and offboarding processes.
• Experience managing office operations and vendor relationships.
• Experience supporting departmental budgets, expense management, and procurement.
• Exceptional organizational, prioritization, and time management skills.
• Outstanding written and verbal communication with discretion.

Responsibilities

• Provide high-level administrative support to executives and teams.
• Manage calendars, prioritize scheduling, and resolve conflicts across time zones.
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Prepare meeting agendas, materials, and executive correspondence.
• Track action items and ensure timely completion of priorities.
• Handle confidential information with discretion and professionalism.
• Coordinate internal and external meetings and events for leadership.
• Support onboarding and offboarding of employees and contractors.
• Assist with office operations, budgets, invoices, and procurement.
• Drive process improvements and documentation through SOPs.

Skills

Executive support

Calendar management

Meeting planning

Budget tracking

Vendor management

MS Office

Confidentiality

Communication

Job description

Troy Consulting is an IT and management consultancy built to define strategies, streamline processes, and leverage data to help organizations achieve measurable success and reach their goals. We are seeking an Executive Administrative Assistant for our client out of Redmond, Washington.

At Troy Consulting, we are more than a workplace; we are a dynamic community that values its people. When you join us, you become part of a team that not only offers competitive health and 401k benefits but also invests in your growth through our successful Delivery Excellence Program. But that is just the beginning – we believe in nurturing strong bonds within our team. Please check out our website at www.troy-consulting.com to learn more!

We are seeking a highly organized, proactive, and resourceful Executive Administrative Assistant to provide comprehensive administrative and operational support to senior leadership. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and enjoys serving as a trusted partner to executives and cross-functional teams.

As an Executive Administrator, you will play a critical role in keeping leaders organized, managing competing priorities, coordinating high-impact meetings and events, and ensuring daily business operations run smoothly. You'll also support onboarding and offboarding, office operations, budget tracking, and special projects that contribute to organizational success.

What will you be doing?

Executive Support

• Provide high-level administrative support to one or more executives.
• Manage complex calendars, prioritize scheduling requests, and resolve conflicts across multiple time zones.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense reporting.
• Prepare meeting agendas, presentation materials, briefing documents, and executive correspondence.
• Track action items, follow up on deliverables, and ensure timely completion of executive priorities.
• Handle confidential information with the highest level of discretion and professionalism.

Calendar & Meeting Management

• Manage executive calendars with changing priorities and competing deadlines.
• Coordinate internal and external meetings across global teams.
• Schedule leadership meetings, all-hands meetings, offsites, customer meetings, and executive reviews.
• Reserve conference rooms, coordinate virtual meetings, and ensure meeting logistics are executed seamlessly.
• Prepare meeting materials, capture notes, and track follow-up actions when needed.

Event Planning & Coordination

• Plan and execute team meetings, leadership offsites, customer events, holiday celebrations, volunteer activities, and employee engagement initiatives.
• Manage event logistics including venues, catering, travel, vendor coordination, budgets, and communications.
• Partner with internal stakeholders to deliver successful virtual and in-person events.

Onboarding & Offboarding

• Coordinate end-to-end onboarding activities for new employees and contractors.
• Prepare onboarding schedules and coordinate equipment, workspace, system access, and introductions.
• Facilitate offboarding activities, including asset recovery, access removal, documentation, and transition planning.
• Serve as a point of contact to ensure a positive onboarding and offboarding experience.

Office Management

• Support daily office operations to ensure an organized and productive workplace.
• Manage office supplies, equipment, vendor relationships, and facility requests.
• Coordinate workspace planning, visitor management, and office communications.
• Assist with health, safety, and workplace initiatives.

Budget & Financial Administration

• Track departmental budgets and expenses.
• Process invoices, purchase orders, reimbursements, and vendor payments.
• Monitor spending against budget forecasts and prepare expense reports.
• Partner with Finance to support budget planning and reporting.

Project & Operational Support

• Coordinate cross-functional initiatives and administrative projects.
• Develop and maintain documentation, standard operating procedures (SOPs), and process improvements.
• Track project milestones, deliverables, and deadlines.
• Identify opportunities to improve efficiency through automation and process optimization.
• Support organizational communications and reporting.

What you should bring to the table:

• 2+ years of experience supporting executives in a fast-paced corporate environment.
• Demonstrated experience managing complex executive calendars and scheduling across multiple time zones.
• Experience planning meetings, executive offsites, and corporate events.
• Experience coordinating employee onboarding and offboarding processes.
• Experience managing office operations and vendor relationships.
• Experience supporting departmental budgets, expense management, and procurement activities.
• Exceptional organizational, prioritization, and time management skills.
• Outstanding written and verbal communication skills.
• Expert in MS Office.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Ability to exercise sound judgment and maintain confidentiality.

Salary Range: $25.00-30.00/hour

Financial: 401(k) with company match

Time off: PTO accrual

Equal Employment Opportunity Statement

Troy Consulting is committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Troy Consulting complies with all applicable laws governing non-discrimination in employment in every location in which we operate. We believe that diversity fuels innovation, and we are dedicated to fostering an environment where all individuals feel valued, respected, and empowered to thrive.