Executive Administrative Assistant III

ICONMA; Alaska; Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Referral program

Career advancement opportunities

Job summary

ICONMA is seeking an Executive Administrative Assistant III for our automotive client in Detroit, MI with a remote work option. The role supports senior executives, manages calendars, prepares documents, and coordinates cross‑timezone communications.

Ideal candidates have 5–7 years of EA/administrative experience, strong MS 365 skills, and a proven ability to handle confidential information with discretion in a fast-paced, high‑visibility environment.

Qualifications

• 5–7 years of administrative or executive assistant experience.
• Experience supporting senior leaders or executives.
• Strong calendar management across multiple time zones.
• Excellent written and verbal communication.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint).
• High school diploma or GED.
• Ability to handle confidential information with discretion.

Responsibilities

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.

Skills

Executive support

Calendar management

MS Office 365

Communication skills

Confidential information handling

Time management

Multi-tasking

ERP system familiarity

Education

High school diploma or GED

Tools

Concur

ERP system

Microsoft 365

Job description

Our Client, an Automotive company, is looking for an Executive Administrative Assistant III for their Detroit, MI/Remote location.

Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.

Requirements:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential.
• Basic mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• High school diploma or GED required.
• 5-7 years experience required.
• Experience working with executives highly preferred.
• 5-7 years of administrative or executive assistant experience required; experience supporting senior leaders or executives strongly preferred
• High school diploma or GED required
• Seasoned professional who understands office dynamics and can navigate a fast-paced, high-visibility environment with discretion and composure
• Strong calendar management skills, including experience coordinating across multiple time zones and international stakeholders
• Experience with Concur for travel booking and expense reporting
• Familiarity with purchase order processing in an ERP system is a plus
• Proficiency with Microsoft 365 applications, particularly Outlook, Word, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Highly detail-oriented with strong organizational skills and the ability to manage competing priorities independently
• Comfortable serving as the face of the office - personable, professional, and approachable across all levels of the organization
• Ability to handle confidential information with discretion

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities