Executive Administrative Assistant

The Greene Group; Town/Village of Harrison (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The Greene Group is seeking an Executive Administrative Assistant to join a highly respected boutique law firm in Westchester. You will be the first face clients see and serve as the go-to person for day-to-day operations, supporting the Managing Partner and the Private Wealth, Trusts & Estates team.

You will manage front desk duties, scheduling, documents, and confidential client information with discretion and professionalism.

Qualifications

• 2+ years of administrative, receptionist, or office coordination experience, ideally in a legal, financial services, or professional services environment.
• Polished, professional demeanor with clients and visitors.
• Strong organizational skills and a sharp eye for detail.
• Tech-savvy: Outlook, Word, Excel, and comfort learning tools like Clio and NetDocs.
• Ability to juggle multiple priorities in a fast-paced, client-focused office.
• Discretion with confidential client and financial information.

Responsibilities

• Serve as the front desk point of contact, greeting clients and visitors and routing calls.
• Manage scheduling and calendars, including meetings, conference rooms, calls, and client signings.
• Oversee day-to-day office operations, including supplies, mail, deliveries, equipment, and vendors.
• Draft, format, and proofread letters, memos, and general correspondence.
• Support the Managing Partner with administrative tasks, deadline reminders, and follow-ups.
• Assist with time entry, billing, expense reports, client intake, and conflict checks.
• Keep electronic and physical files organized in line with firm confidentiality and records policies.
• Coordinate with attorneys, paralegals, and staff to keep the office running smoothly.

Skills

Front desk

Scheduling

Office operations

Client communication

Documentation

Confidentiality

Tech proficiency

Tools

Outlook

Word

Excel

Clio

NetDocs

Job description

About us

Our client, a highly respected boutique law firm in Westchester, is looking for a highly organized, friendly, and proactive Executive Administrative Assistant to keep the office running smoothly. You'll be the first face clients see, the go-to person for day-to-day office operations, and a key support to the Managing Partner and their Private Wealth, Trusts & Estates team.

Responsibilities

• Serve as the front desk point of contact, greeting clients and visitors and answering and routing calls
• Manage scheduling and calendars, including meetings, conference rooms, calls, and client signings
• Oversee day-to-day office operations, including supplies, mail, deliveries, equipment, and vendors
• Draft, format, and proofread letters, memos, and general correspondence
• Support the Managing Partner with administrative tasks, deadline reminders, and follow-ups
• Assist with time entry, billing, expense reports, client intake, and conflict checks
• Keep electronic and physical files organized in line with firm confidentiality and records policies
• Coordinate with attorneys, paralegals, and staff to keep the office running smoothly

Qualifications

• 2+ years of administrative, receptionist, or office coordinator experience, ideally in a legal, financial services, or professional services environment
• Polished, professional demeanor with clients and visitors
• Strong organizational skills and a sharp eye for detail
• Tech-savvy: Outlook, Word, Excel, and comfort learning tools like Clio and NetDocs
• Ability to juggle multiple priorities in a fast-paced, client-focused office
• Discretion with confidential client and financial information