Legal Receptionist

Law Office of Lisa S. Fine, P.C.; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Law Office of Lisa S. Fine, P.C.

in New York seeks a sharp Legal Assistant / Executive Assistant to act as the primary gatekeeper and face of the firm. The role demands resilience, tact, and superb communication to navigate challenging conversations while protecting the attorney’s time and calendar.

Qualifications

• Minimum 2+ years of experience as a Legal Assistant, Legal Secretary, or high-level Executive Assistant (Family Law experience is a major plus).
• Proven ability to manage difficult conversations, enforce boundaries, and protect the attorney’s calendar.
• Experience with New York court filings and electronic filing (E-file tracking).
• Strong organizational skills, client intake, and file management capabilities.

Responsibilities

• Gatekeeping & client relations: manage calls, screen inquiries, protect calendar, and maintain professionalism.
• Legal & administrative support: draft memos and basic documents under attorney supervision.
• Case management: maintain meticulous physical and digital files; assist with onboarding.
• Office operations: manage mail, scanning, and vendor coordination; support billing workflows.
• Tech & workflows: use practice management software to update records and notes.

Skills

Call control

Calendar management

Document drafting

Client relations

Tech savvy

Tools

E‑filing software

Practice management

Job description

Job Description

About the Firm

We are a premier, fast-paced boutique divorce and family law firm in Suffolk County led by a seasoned attorney and former President of the Suffolk County Women's Bar Association. We deliver sharp litigation and mediation services, leveraging cutting-edge technology to achieve high-stakes results. We operate with a "small but mighty" mindset and maintain a highly focused, professional environment.

Position Overview

We are seeking an exceptionally sharp, high-performing Legal Assistant / Executive Assistant who will serve as the primary gatekeeper and face of our firm.

This is a dynamic role that goes well beyond traditional administrative responsibilities. The ideal candidate is confident, resilient, and able to navigate challenging conversations with professionalism and tact. Success in this position requires strong communication skills, sound judgment, the ability to de‑escalate difficult situations, and the confidence to establish appropriate boundaries while ensuring the attorney's time is managed effectively.

Key Responsibilities:

Gatekeeping & Client Relations

• Command the Phones: Manage all incoming calls with high efficiency; maintain absolute call control and prevent callers from dominating or derailing conversations.
• Firm Gatekeeping: Screen inquiries rigorously to protect the attorney’s calendar from unauthorized or low‑priority interruptions.
• De‑escalate Conflict: Calmly and professionally handle rude, emotional, or high‑conflict clients while maintaining a polite yet unyielding demeanor.
• Calendar Management: Schedule consultations, court appearances, and deadlines, ensuring no overlapping conflicts.

Legal & Administrative Support

• Case Management: Assist with client intake, onboarding, and maintaining meticulous physical and digital files.
• Document Preparation: Draft and format formal correspondence, memos, and basic legal documents under attorney supervision.
• Court Filings: Assist with New York State court filings, including electronic filing (E‑file tracking).
• Office Operations: Handle mail distribution, scanning, copying, vendor coordination, and office supply inventory management.
• Tech & Workflows: Utilize legal practice management software to update client records, log case notes, and support billing/invoicing processes.

Qualifications & Requirements

• Minimum 2+ years of experience as a Legal Assistant, Legal Secretary, or high-level Executive Assistant (Family Law experience is a major plus).
• Proven Call Control: Demonstrated ability to manage difficult conversations, enforce boundaries, and handle high