Executive Administrative Assistant

Hunter Engineering Company; St. Louis (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

Hunter Engineering Company in Bridgeton, Missouri seeks an Executive Administrative Assistant to directly support senior leadership with calendar management, correspondence, and project coordination. You will handle travel plans, prepare detailed itineraries, and maintain confidential information with discretion.

The ideal candidate has 3+ years in administrative support, mastery of Microsoft Office and Adobe Acrobat, strong written and verbal English, and the ability to multitask in a

Qualifications

• 3+ years of administrative support experience required.
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint, Access, Outlook) and Adobe Acrobat.
• Technical/analytical focus with attention to accuracy and quality.
• Organized self-starter who can work independently and in a team.
• Strong written and verbal English communication.
• Ability to work in a fast-paced, multi-tasking office.
• Experience handling confidential data.

Responsibilities

• Compose correspondence, reports, and documents of a technical nature.
• Manage executive calendars, including scheduling appointments and meetings.
• Arrange travel, hotels, and catering; prepare itineraries.
• Prepare documents, reports, and presentations for meetings.
• Serve as liaison between executives and internal/external clients.
• Distribute correspondence and anticipate executive needs and deadlines.
• Conduct research and compile data for executive decision-making.
• Maintain confidential and sensitive information with discretion.
• Assist with special projects as needed.

Skills

Administrative support

Microsoft Office

Adobe Acrobat

Attention to detail

Communication skills

Problem solving

Independent worker

Team collaboration

Time management

Tools

MS Office suite

Adobe Acrobat

Job description

Looking to build your career with a company that values innovation, stability, and people? Join our dedicated team as an Executive Administrative Assistant in Bridgeton, MO!

Since 1946, Hunter Engineering has been aligning cutting-edge technology with a strong commitment to quality. As a family-owned, American-made company, Hunter is the global leader in automotive service equipment, with our products used in over 130 countries by top vehicle manufacturers, tire companies, and service centers.

We’re proud to be recognized as a Best Places to Work finalist by the St. Louis Business Journal for five consecutive years (2022 – 2026) – a testament to our commitment to our people. Here, employees are supported, challenged, and take pride in their work. We offer exceptional benefits, a healthy work-life balance, and meaningful opportunities for professional growth.

If you’re ready to join a team that’s shaping the future of automotive service, read on.

As an Executive Administrative Assistant, you will directly support senior leadership with administrative, scheduling, and correspondence tasks, helping manage calendars, projects, communications, and other key administrative functions. You will provide high-level administrative support to our executive leadership. The ideal candidate will be organized, detail-oriented, and able to handle a wide range of administrative and executive support-related tasks efficiently.

What You’ll Do:

• Composing correspondence, reports, and documents that are technical in nature
• Manage executive calendars, including scheduling appointments and meetings
• Carry out all arrangements, as directed, including establishing schedules, travel arrangements, hotel and restaurant reservations, and catering; prepare detailed itineraries
• Prepare documents, reports, and presentations for meetings.
• Act as the point of contact between the executive and internal/external clients.
• Prepare and distribute correspondence with the ability to anticipate executive needs and deadlines
• Conduct research and compile data to support executive decision-making.
• Maintain confidential and sensitive information with utmost discretion
• Assist with special projects and other tasks as needed

What You’ll Bring:

• A minimum of 3 years of administrative support experience is required, with prior support to Senior Management preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Access, Outlook) and Adobe Acrobat.
• Technical/analytical focus with attention to accuracy and quality of work.
• Responsible self-starter who is well organized, with problem-solving and attention to detail
• Ability to work independently as well as cooperatively within a team environment.
• Above-average written and verbal English communication skills.
• Ability to work in a fast-paced, multi-tasking professional office.
• Ability to prioritize tasks effectively.
• Experience handling confidential data.

Join us in our mission to ‘Align People and Innovation to Drive Excellence!’