Executive Administrative Assistant

Testing Site - JPMC; San Diego (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

JPMorgan Chase & Co. in San Diego seeks an Executive Administrative Assistant within Consumer & Community Banking-Wealth Management. You will support senior managers, manage calendars, coordinate travel, and draft professional correspondence.

This role requires five+ years of administrative experience, superb organization, discretion with confidential information, and excellent communication. Proficiency with the Microsoft Office suite is essential; a college degree is preferred.

Qualifications

• Five+ years of administrative experience.
• Strong organizational abilities.
• Discretion and good judgment with confidential situations and senior management.
• Excellent written and oral communication and interpersonal skills.
• Proficiency with Microsoft Office.
• Ability to manage calendars and competing priorities.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine priority
• Coordinate internal and external meetings logistics
• Arrange and coordinate complicated domestic and international travel
• Organize internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members
• Assist with staff onboarding and offboarding, including equipment setup and system access
• Produce high quality emails and messages to individuals at all levels
• Maintain department documents, including organizational charts and Executive Bios
• Handle regular activities without prompting and advise in advance of issues or delays
• Assist in editing spreadsheets and presentations for client meetings

Skills

Calendar management

Discretion

Executive interaction

Interpersonal communication

Written communication

Oral communication

Education

College degree (preferred)

Tools

Microsoft Office

Job description

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant in Consumer & Community Banking-Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bios
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

FEDERAL DEPOSIT INSURANCE ACT:

This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.