Executive Administrative Assistant

Talentify; Palo Alto (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

JPMorgan Chase in Palo Alto is seeking an Executive Assistant to the Commercial and Investment Bank team. This role supports a Senior Executive with a demanding calendar and international travel, providing thought leadership to manage priorities and maximize executives’ time.

You will lead meetings, draft communications, coordinate events, and work with stakeholders to maintain key documents. The position requires five days in the office and no hybrid option.

Qualifications

• Minimum of 3 years experience supporting executive leadership.
• Discretion and good judgment in confidential situations.
• Strong interpersonal, presentation and communication skills.
• Exceptional international travel planning skills.
• Ability to work independently in a demanding, changing environment.
• Background in JP Morgan institutional knowledge.
• Fluency in planning complex market visits.
• Proficiency with Microsoft Office tools (Excel, PowerPoint, Teams).
• Willing to work outside business hours as needed.

Responsibilities

• Manage and screen all executive interactions, acting as the primary liaison between leadership, staff, clients and external stakeholders.
• Manage a complex calendar for the Senior Executive in a fast-paced environment.
• Track priorities, take minutes, and summarize key takeaways from senior meetings.
• Coordinate and organize senior meetings, draft communications and presentations, and arrange guest speakers.
• Arrange and maintain international and domestic travel plans and itineraries.
• Provide general office support including phone coverage and floor support.

Skills

Executive support

Calendar management

Travel planning

Communication

Stakeholder management

Office administration

Tools

Microsoft Teams

PowerPoint

Excel

LLM

Job description

Become an integral part of Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in the Commercial and Investment Bank, you will partner with a global leader, managing a demanding and dynamic calendar and international travel. You will be leading the office and schedule, tapping your thought leadership to managing priorities and ensuring efficient use of executives’ time. You will also be working closely with key stakeholders to plan and lead large events, Town Halls, maintain critical follow-ups and will draft simple communications.

Job responsibilities:

• Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders.
• Manage complex calendar for Senior Executive in a fast paced and dynamic environment.
• Work closely with key stakeholders to manage priorities and maintain key documents such as organizational charts. Track business priorities, take succinct minutes and replay key takeaway and themes from senior meetings.
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. Use tools such as LLM and Teams to maximize collaboration and efficiency.
• Arrange and maintain complex travel plans and itineraries for both international and domestic travel
• Provide general office support to include phone coverage, printing, backup coverage, floor support, etc.

Required qualifications, capabilities and skills:

• A minimum of 3 years of experience supporting executive level leadership
• Discretion and good judgment in confidential situations, and proven experience interacting with all levels in the organization
• Strong interpersonal, presentation and communication skills
• Exceptional international travel planning skills and knowledge
• Strong personal leadership, ability to work independently and effectively in a demanding, changing environment
• Strong depth of JP Morgan institutional knowledge
• Fluency in planning complex market visits
• Fluency in technology and tools such as LLM to create efficiency and in all Microsoft products such as Excel, PPT and Teems
• Background in supporting revenue producers in a financial services environment
• Willing to work outside business hours as business needs require

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

FEDERAL DEPOSIT INSURANCE ACT:

This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.

This information should be placed at the bottom below the Preferred qualifications, capabilities, and skills section.