Executive Administrative Assistant

Talentify; Irvine (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

JPMorgan Chase in Irvine seeks an Executive Assistant to support the Community & Consumer Banking leadership. You will maintain calendars, screen calls, coordinate travel, and handle events with meticulous attention to detail. The role requires handling sensitive information with discretion and interfacing with senior executives.

Five days in the office (Mon-Fri) is required. A focus on professional communication, project coordination, and supporting onboarding and document management will be

Qualifications

• Five+ years of administrative experience.
• Advanced ability to organize and manage tasks.
• Discretion and good judgment in confidential situations with senior management.
• Strong written and oral communication skills.
• Proficiency in Microsoft Office suite.
• Excellent telephone etiquette and calendar management.

Responsibilities

• Maintain complex and detailed calendars.
• Screen calls and prioritize communications.
• Coordinate internal and external meetings logistics.
• Arrange domestic and international travel.
• Organize events including catering and transportation.
• Process invoices and T&E expenses per policy.
• Assist with staff onboarding/offboarding and equipment setup.
• Produce high-quality emails and messages for all levels.
• Maintain department documents and executive bios.
• Proactively handle routine tasks and flag issues in advance.
• Assist in editing spreadsheets and presentations for client meetings.

Skills

Administrative experience

Calendar management

Confidentiality & judgment

Interpersonal communication

Microsoft Office

Phone etiquette

Education

College degree preferred

Tools

Microsoft Office

Job description

Become an integral part of Community & Consumer Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Community & Consumer Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

FEDERAL DEPOSIT INSURANCE ACT:
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.