Executive Administration

Tata Consultancy Services; Charlotte (NC); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Discretionary incentive

Medical coverage (Health)

Parental leaves

Identity theft protection

Certification & Training reimbursement

Vacation & holidays

401K Plan and Bonus

Job summary

Tata Consultancy Services in Charlotte, NC is seeking an experienced Administrative Assistant to support executives, manage calendars and travel, and coordinate team events. The role requires strong communication, confidentiality, and an ability to work independently in a fast-paced environment.

Candidates should demonstrate executive presence, IT proficiency (Outlook, Word, Excel, PowerPoint), and a proven track record in coordinating complex schedules and meetings.

Qualifications

• 3+ years’ experience as an Administrative Assistant or comparable level of experience and demonstrated ability to interact with business executives
• Ability to work independently and manage confidential information with integrity
• Experience coordinating events, meetings, and presentations for teams and executives
• Experience managing executive calendars and booking travel for team/executives

Responsibilities

• Executes calendar management, expense reporting, and travel arrangements
• Performs diverse, advanced and confidential administrative support including composing and releasing routine and sometimes complex correspondence
• Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive
• Manages multiple objectives and projects concurrently
• Coordinates schedules proactively and resolves conflicts professionally
• Assists with planning EDLT employee engagement and volunteer events
• Supports broader team with supplies, floor access, onboarding and related tasks
• Communicates with executives and line management to convey relevant information with tact and discretion

Skills

Executive presence

Interpersonal skills

Calendar management

Travel coordination

Team collaboration

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Job Description

Must Have Technical/Functional Skills

3+ years’ experience as an Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with business executives

• Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter
• Strong executive presence; superior interpersonal communications skills
• Communicates with executives and front line management to gather or convey relevant information
• Must use considerable tact, diplomacy and judgment
• Interacts with people from a variety of departments and business coverage areas across the Enterprise
• Proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills
• Pro-active attitude with ability to stay focused and maximize time efficiently
• Event coordination experience (e.g., associate meetings /recognition events, etc.) Schedules, manages, prepares agenda and presentations/materials for team meetings
• Experience managing executive calendars and booking travel for team/executives
• Teamwork - must foster collaboration and trust among team members and business partners

Roles & Responsibilities

• Executes calendar management, expense reporting, and travel arrangements
• Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine and sometimes complex correspondence
• Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive
• Manages different and conflicting objectives, projects or activities at once
• Coordinates schedules proactively, effectively resolving conflicts that arise in a professional manner
• Has the responsibility of assisting with the planning for EDLT employee engagement and volunteer events
• Supports occasional requests from the broader team – supplies, floor access, onboarding support, etc.
• Communicates with executives and line management to gather or convey relevant information. May be exposed to sensitive information and must use considerable tact, diplomacy and judgment

TCS Employee Benefits Summary

• Discretionary Annual Incentive.
• Comprehensive Medical Coverage: Medical & Health, Dental & Vision, Disability Planning & Insurance, Pet Insurance Plans.
• Family Support: Maternal & Parental Leaves.
• Insurance Options: Auto & Home Insurance, Identity Theft Protection.
• Convenience & Professional Growth: Commuter Benefits & Certification & Training Reimbursement.
• Time Off: Vacation, Time Off, Sick Leave & Holidays.
• Legal & Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.

Salary Range $60,000-$70,000 a year

Qualifications

BACHELOR OF COMPUTER SCIENCE