Executive Administrative Assistant

Stryker; Portage (MI); On-site; USD 44,000 - 62,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

ESPP

Job summary

Stryker is seeking an Executive Administrative Assistant to support the Vice President and General Manager of Smart Care and their Leadership Team. This role involves proactive calendar management, travel planning, expense reporting, and handling confidential information with discretion.

You will work to anticipate needs, coordinate leadership meetings, and maintain organized records while building strong relationships across the organization.

Qualifications

• High School Diploma or Equivalent
• 5+ years’ relevant experience supporting Senior Leadership in a similar capacity
• Proficiency with Microsoft Office programs

Responsibilities

• Provide proactive, high-quality administrative support to the Vice President and General Manager of Smart Care and their Leadership Team, including complex calendar management, travel arrangements, expense reporting, and day-to-day administrative needs.
• Develop a strong understanding of business priorities, team operations, functional terminology, procedures, and key stakeholders to anticipate needs, identify priorities, and proactively support leadership.
• Coordinate leadership meetings, team meetings, town halls, and other business forums, including scheduling, logistics, agendas, materials, and follow-up activities.
• Maintain team events, distribution lists, shared resources, records, and other administrative documentation to support organized and effective business operations.
• Gather, compile, verify, and organize information for reports, presentations, communications, memos, and other leadership materials, ensuring accuracy and alignment with company standards.
• Draft, proofread, edit, and format communications and presentation materials, partnering with internal resources as needed to deliver professional and polished content.
• Build effective relationships and communicate professionally with employees, senior leaders, internal partners, and external contacts while coordinating requests, facilitating information flow, and handling confidential and sensitive information with discretion and sound judgment.
• Support special projects, process improvements, and evolving business needs, taking ownership of assigned activities and ensuring timely follow-through.

Skills

Microsoft Office

Education

High School Diploma or Equivalent

Associate or bachelor’s Degree

Job description

Summary

As the Executive Administrative Assistant for the Vice President and General Manager of Smart Care and their Leadership Team, you will provide proactive and detail oriented administrative support, while managing travel and expenses, assisting with scheduling and calendar coordination, and handling confidential information with discretion. This role requires the ability to communicate effectively across all levels of the organization.

What You Will Do

• Provide proactive, high-quality administrative support to the Vice President and General Manager of Smart Care and their Leadership Team, including complex calendar management, travel arrangements, expense reporting, and day-to-day administrative needs.
• Develop a strong understanding of business priorities, team operations, functional terminology, procedures, and key stakeholders to anticipate needs, identify priorities, and proactively support leadership.
• Coordinate leadership meetings, team meetings, town halls, and other business forums, including scheduling, logistics, agendas, materials, and follow-up activities.
• Maintain team events, distribution lists, shared resources, records, and other administrative documentation to support organized and effective business operations.
• Gather, compile, verify, and organize information for reports, presentations, communications, memos, and other leadership materials, ensuring accuracy and alignment with company standards.
• Draft, proofread, edit, and format communications and presentation materials, partnering with internal resources as needed to deliver professional and polished content.
• Build effective relationships and communicate professionally with employees, senior leaders, internal partners, and external contacts while coordinating requests, facilitating information flow, and handling confidential and sensitive information with discretion and sound judgment.
• Support special projects, process improvements, and evolving business needs, taking ownership of assigned activities and ensuring timely follow-through.

What You Need

Required

• High School Diploma or Equivalent
• 5+ years’ relevant experience supporting Senior Leadership in a similar capacity
• Proficiency with Microsoft Office programs

Preferred

• Associate or bachelor’s Degree

$31.92 - $44.88 USD Hourly

Health benefits include: Medical and prescription drug insurance, dental insurance, vision insurance, critical illness insurance, accident insurance, hospital indemnity insurance, personalized healthcare support, wellbeing program and tobacco cessation program.

Financial benefits include: Health Savings Account (HSA), Flexible Spending Accounts (FSAs), 401(k) plan, Employee Stock Purchase Plan (ESPP), basic life and AD&D insurance, and short-term disability insurance.

Stryker offers innovative products and services in MedSurg, Neurotechnology, Orthopaedics and Spine that help improve patient and healthcare outcomes. Alongside its customers around the world, Stryker impacts more than 150 million patients annually. Depending on customer requirements employees and new hires in sales and field roles that require access to customer accounts as a function of the job may be required to obtain various vaccinations as an essential function of their role.