Executive Administrative Assistant

Stryker; Town of Portage (NY); On-site; USD 44,000 - 62,000; Full time

Job summary

Stryker Corporation is seeking an Executive Administrative Assistant to support the Vice President and General Manager of Emergency Care and their Leadership Team. You will manage complex calendars, coordinate travel, prepare expense reports, and handle confidential information with discretion.

You'll work with senior leaders and internal partners to prepare materials, organize meetings, and ensure smooth day-to-day operations across the team.

Qualifications

• High School Diploma or Equivalent.
• 5+ years' relevant experience supporting Senior Leadership in a similar capacity.
• Proficiency with Microsoft Office programs.

Responsibilities

• Provide proactive, high-quality administrative support to the Vice President and General Manager of Emergency Care and their Leadership Team, including complex calendar management, travel arrangements, expense reporting, and day-to-day administrative needs.
• Develop a strong understanding of business priorities, team operations, functional terminology, procedures, and key stakeholders to anticipate needs, identify priorities, and proactively support leadership.
• Coordinate leadership meetings, team meetings, town halls, and other business forums, including scheduling, logistics, agendas, materials, and follow-up activities.
• Maintain team events, distribution lists, shared resources, records, and other administrative documentation to support organized and effective business operations.
• Gather, compile, verify, and organize information for reports, presentations, communications, memos, and other leadership materials, ensuring accuracy and alignment with company standards.
• Draft, proofread, edit, and format communications and presentation materials, partnering with internal resources as needed to deliver professional and polished content.
• Build effective relationships and communicate professionally with employees, senior leaders, internal partners, and external contacts while coordinating requests, facilitating information flow, and handling confidential and sensitive information with discretion and sound judgment.
• Support special projects, process improvements, and evolving business needs, taking ownership of assigned activities and ensuring timely follow-through.

Skills

Executive support

Communication

Discretion

Education

High School Diploma or Equivalent

Associate or bachelor’s Degree

Tools

Microsoft Office

Job description

Summary:

As the Executive Administrative Assistant for the Vice President and General Manager of Emergency Care and their Leadership Team, you will provide proactive and detail oriented administrative support, while managing travel and expenses, assisting with scheduling and calendar coordination, and handling confidential information with discretion. This role requires the ability to communicate effectively across all levels of the organization.

What You Will Do:

• Provide proactive, high-quality administrative support to the Vice President and General Manager of Emergency Care and their Leadership Team, including complex calendar management, travel arrangements, expense reporting, and day-to-day administrative needs.
• Develop a strong understanding of business priorities, team operations, functional terminology, procedures, and key stakeholders to anticipate needs, identify priorities, and proactively support leadership.
• Coordinate leadership meetings, team meetings, town halls, and other business forums, including scheduling, logistics, agendas, materials, and follow-up activities.
• Maintain team events, distribution lists, shared resources, records, and other administrative documentation to support organized and effective business operations.
• Gather, compile, verify, and organize information for reports, presentations, communications, memos, and other leadership materials, ensuring accuracy and alignment with company standards.
• Draft, proofread, edit, and format communications and presentation materials, partnering with internal resources as needed to deliver professional and polished content.
• Build effective relationships and communicate professionally with employees, senior leaders, internal partners, and external contacts while coordinating requests, facilitating information flow, and handling confidential and sensitive information with discretion and sound judgment.
• Support special projects, process improvements, and evolving business needs, taking ownership of assigned activities and ensuring timely follow-through.

What You Need:

Required:

• High School Diploma or Equivalent
• 5+ years' relevant experience supporting Senior Leadership in a similar capacity
• Proficiency with Microsoft Office programs

Preferred:

• Associate or bachelor's Degree

$31.92 - $44.88 USD Hourly

Travel Percentage: 10%

Stryker Corporation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. Stryker is an EO employer - M/F/Veteran/Disability.

Stryker Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.