Executive Administrative Assistant

Stryker Corporation; Portage (MI); Hybrid; Confidential; Full time

Job summary

Stryker Corporation is seeking an Executive Administrative Assistant to support the Vice President and General Manager of Smart Care and their Leadership Team. You will manage complex calendars, travel, and expenses while coordinating meetings and drafting communications with discretion.

Ideal candidates have 5+ years supporting senior leadership, strong Microsoft Office skills, and the ability to handle confidential information.

Qualifications

• Required: High School Diploma or equivalent.
• 5+ years’ experience supporting Senior Leadership in a similar capacity.
• Proficiency with Microsoft Office programs.
• Preferred: Associate or bachelor’s Degree.

Responsibilities

• Provide proactive, high-quality administrative support to the Vice President and General Manager of Smart Care and their Leadership Team, including complex calendar management, travel arrangements, expense reporting, and day-to-day administrative needs.
• Develop an understanding of business priorities, team operations, procedures, and stakeholders to anticipate needs and support leadership.
• Coordinate leadership meetings, team meetings, town halls, and other forums, including scheduling, logistics, agendas, materials, and follow-up.
• Maintain team events, distribution lists, shared resources, records, and other administrative documentation.
• Gather and organize information for reports, presentations, memos, and leadership materials, ensuring accuracy and alignment with standards.
• Draft, proofread, edit, and format communications and presentation materials, partnering with internal resources.
• Build relationships and communicate professionally with employees, senior leaders, internal partners, and external contacts while handling confidential information discreetly.
• Support special projects and process improvements, taking ownership and ensuring timely follow-through.

Skills

Microsoft Office

Calendar management

Travel coordination

Executive support

Education

High School Diploma

Associate degree

Bachelor’s degree

Job description

Work Flexibility: Hybrid Summary: As the Executive Administrative Assistant for the Vice President and General Manager of Smart Care and their Leadership Team, you will provide proactive and detail oriented administrative support, while managing travel and expenses, assisting with scheduling and calendar coordination, and handling confidential information with discretion. This role requires the ability to communicate effectively across all levels of the organization.

What You Will Do:

• Provide proactive, high-quality administrative support to the Vice President and General Manager of Smart Care and their Leadership Team, including complex calendar management, travel arrangements, expense reporting, and day-to-day administrative needs.
• Develop a strong understanding of business priorities, team operations, functional terminology, procedures, and key stakeholders to anticipate needs, identify priorities, and proactively support leadership.
• Coordinate leadership meetings, team meetings, town halls, and other business forums, including scheduling, logistics, agendas, materials, and follow-up activities.
• Maintain team events, distribution lists, shared resources, records, and other administrative documentation to support organized and effective business operations.
• Gather, compile, verify, and organize information for reports, presentations, communications, memos, and other leadership materials, ensuring accuracy and alignment with company standards.
• Draft, proofread, edit, and format communications and presentation materials, partnering with internal resources as needed to deliver professional and polished content.
• Build effective relationships and communicate professionally with employees, senior leaders, internal partners, and external contacts while coordinating requests, facilitating information flow, and handling confidential and sensitive information with discretion and sound judgment.
• Support special projects, process improvements, and evolving business needs, taking ownership of assigned activities and ensuring timely follow-through.

What You Need:

• Required: High School Diploma or Equivalent
• 5+ years’ relevant experience supporting Senior Leadership in a similar capacity
• Proficiency with Microsoft Office programs
• Preferred: Associate or bachelor’s Degree
• $31.92 - $44.88 USD Hourly
• Travel Percentage: 10%

Stryker Corporation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. Stryker is an EO employer – M/F/Veteran/Disability. Stryker Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Stryker is one of the world’s leading medical technology companies and, together with its customers, is driven to make healthcare better. We offer innovative products and services in Orthopaedics, Medical and Surgical, and Neurotechnology and Spine that help improve patient and hospital outcomes. We are proud to be named one of the World’s Best Workplaces! For more information, visit: www.stryker.com

Work Flexibility Remote – Role allows you to work the majority to 100% of time from an alternate workplace. These roles could have travel expectations, and you must work within the country of the job requisition location. Field-based – You can expect to regularly work a majority to 100% of time at customer facilities and has a set territory or expectation to travel within a set boundary. Almost all sales roles would likely be qualified as field-based. Onsite – Role is 100% located at a Stryker facility. Some ad hoc flexibility may be available depending on role, level, and job requirements. Manufacturing roles and any role that requires physical presence at the office would qualify under this category. Hybrid – You can expect to regularly work in both an alternate workplace and a Stryker facility. Roles that are partially remote or co-located would qualify as hybrid, and the expectation to be onsite would be defined and agreed upon by your manager/supervisor.