Executive Assistant - $29.81 - $38.46 per hour

7Seventy Recruiting; United States; On-site; USD 62,000 - 80,000; Full time

Benefits offered by this job

Competitive benefits package

Health and wellness coverage

Family planning benefits

Generous paid time off

Compensation reviews

Job summary

7Seventy Recruiting is seeking an Executive Assistant to support the Senior VP of Payor Strategy and Contracting, plus other leaders. This role goes beyond calendar management to include travel, meetings, and project coordination in a fast-paced, professional setting.

You will prepare PowerPoint materials, manage content, track initiatives, and coordinate vendor communications while maintaining discretion and strong judgment. Remote within the United States.

Qualifications

• 5+ years of experience supporting VP-level or executive leaders in fast-paced environments.
• Strong scheduling, logistics, and executive communications with professionalism and discretion.
• Proficiency with Microsoft Office, especially PowerPoint, Excel, and Outlook.
• Experience with Smartsheet; willingness to support Power BI.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities independently.
• Occasional travel for offsite meetings.

Responsibilities

• Calendar Management: Manage complex calendars for multiple leaders with changing schedules and priorities.
• Travel Coordination: Arrange domestic and international travel, including flights, hotels, drivers, visas.
• Meeting Planning: Coordinate virtual and in-person offsite meetings, venues, catering, and RSVPs.
• Content Management: Send reminders, gather materials, and follow up on deadlines.
• Presentation Support: Draft and format PowerPoint presentations and visuals.
• Project Tracking and Follow-Up: Attend meetings, document actions, monitor progress, follow up.
• Program Support: Coordinate small internal programs, KPI tracking, admin tasks.
• Technical Tools: Maintain trackers in Smartsheet and Excel; learn Power BI dashboards.
• Vendor Coordination: Communicate with vendors and track deliverables.
• Ad Hoc Support: Handle confidential projects and additional admin duties.

Skills

Calendar management

Travel coordination

Meeting planning

Content management

Presentation support

Project tracking

Program support

Vendor coordination

Ad hoc support

Communication skills

Discretion

Organization

Tools

Smartsheet

Power BI

Excel

PowerPoint

Outlook

Job description

This role is for a high-performing Executive Assistant who will provide direct support to the Senior Vice President of Payor Strategy and Contracting as well as key members of the leadership team.

The position extends beyond traditional calendar support and includes travel coordination, meeting execution, project tracking, presentation preparation, vendor communication, and light program management.

The role requires strong judgment, professionalism, discretion, organization, and the ability to manage several priorities independently in a fast-paced environment.

What You'll Do

• Calendar Management: Manage complex calendars for multiple leaders while balancing changing schedules, competing priorities, and time-sensitive commitments.
• Travel Coordination: Arrange domestic and international travel, including flights, hotels, drivers, passports, visas, and related logistics.
• Meeting Planning: Coordinate virtual and in-person offsite meetings, including identifying venues, negotiating hotel room blocks, reserving meeting space, arranging catering, and tracking RSVPs.
• Content Management: Send routine reminders for content updates, consolidate materials and input from stakeholders, and follow up on outstanding deadlines.
• Presentation Support: Draft, organize, and format PowerPoint presentations and visual materials for internal and external audiences.
• Project Tracking and Follow-Up: Attend meetings when needed, document action items, monitor progress, and follow up with stakeholders to maintain accountability.
• Program Support: Coordinate small internal programs, including KPI incentive tracking and related administrative activities.
• Technical Tools: Maintain trackers using Smartsheet and Excel and update or learn to support dashboards in Power BI.
• Vendor Coordination: Communicate with vendors, monitor deliverables, and maintain accurate and organized records.
• Ad Hoc Support: Handle confidential projects and additional administrative responsibilities as business needs arise.

Qualifications

• 5+ years of experience supporting VP-level or executive-level leaders in a fast-paced environment.
• Proven ability to manage complex scheduling, logistics, and executive communications with professionalism and discretion.
• Strong proficiency with Microsoft Office, including PowerPoint, Excel, and Outlook.
• Experience using Smartsheet and willingness to learn or provide support with Power BI.
• Exceptional written and verbal communication skills.
• Strong judgment, organization, and the ability to independently manage multiple priorities.
• Experience planning meetings and coordinating logistics across multiple departments.
• Willingness and ability to travel occasionally to support offsite meetings.

Compensation : $62,000 - $80,000 per year.

• Competitive benefits package with eligibility beginning the month after hire and multiple plan options.
• Health and wellness coverage options.
• Family planning benefits.
• Generous paid time off plans and paid holidays.
• Compensation reviews.

Additional Information

• This is a full-time remote position within the United States.
• Occasional travel is required to support offsite meetings.
• Participation in E-Verify is required as part of the employment process.
• Benefits are subject to applicable eligibility requirements.
• Application information may include personal identifiers, education history, and employment history and may be used to evaluate candidacy for employment.