Senior Administrative Assistant

Stryker; Town of Portage (NY); Hybrid; USD 58,000 - 81,000; Full time

Benefits offered by this job

Hybrid work model

Travel allowance (10% travel)

Job summary

Stryker is seeking a Senior Administrative Assistant to support the Vice President of Medical Finance and the Leadership Team. This hybrid role covers calendar management, meeting logistics, travel, expenses, and confidential communications across the organization.

The position emphasizes proactive administration, organization, and collaboration with leaders and internal partners to ensure timely follow-up and professional content across all materials.

Qualifications

• Required: High School Diploma or Equivalent, 3+ years supporting Senior Leadership, proficiency with Microsoft Office.
• Preferred: Associate or Bachelor's Degree.

Responsibilities

• Provide comprehensive administrative support to the VP of Medical Finance and Leadership Team, including calendar management, meeting coordination, travel arrangements, expense reporting, and day‑to‑day support.
• Coordinate leadership and team meetings, employee engagement activities, customer meetings, town halls, and other events, including scheduling and logistics.
• Maintain team calendars, distribution lists, shared resources, and meeting materials to support organized operations.
• Gather, verify, and organize information for reports, presentations, and communications, ensuring accuracy and alignment with standards.
• Draft, proofread, edit, and format communications and presentations with internal resources as needed.
• Support workforce tracking, onboarding coordination, and team-related activities within Medical Finance.
• Build professional relationships with leaders and internal/external contacts to ensure timely follow-up and information flow.
• Handle confidential information with discretion while supporting special projects and process improvements.

Skills

Calendar management

Administrative support

MS Office proficiency

Communication

Confidentiality

Education

High School Diploma or Equivalent

Associate or Bachelor's Degree

Tools

Microsoft Office

Job description

Work Flexibility: Hybrid

Summary:

As the Senior Administrative Assistant for the Vice President of the Finance, Medical Division, and their Leadership Team, you will provide proactive, organized, and detail-oriented administrative support to help leaders and teams operate effectively. This role will assist with calendar coordination, meeting logistics, travel and expenses, communications, documentation, and team events while handling confidential information with discretion and communicating professionally across all levels of the organization.

What You Will Do:

• Provide comprehensive administrative support to the Vice President of Medical Finance and their Leadership Team, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and day-to-day administrative support.
• Coordinate leadership and team meetings, employee engagement activities, customer meetings, town halls, and other business events, including scheduling, logistics, materials, and follow-up.
• Maintain team calendars, events, distribution lists, shared resources, meeting materials, records, and documentation to support organized and effective team operations.
• Gather, compile, verify, and organize information for reports, presentations, communications, memos, and other business materials, ensuring accuracy, clarity, and alignment with company standards.
• Draft, proofread, edit, and format communications and presentation materials, partnering with internal resources as needed to deliver professional and accurate content.
• Support administrative and operational needs across the Medical Finance team, including organizational reporting, workforce tracking, onboarding coordination, and team-related activities.
• Build effective relationships and communicate professionally with leaders, employees, internal partners, and external contacts to coordinate information, route requests, and ensure timely follow-up.
• Handle confidential and sensitive information with discretion, integrity, and sound judgment while supporting special projects and process improvement initiatives.

What You Need:

Required :

• High School Diploma or Equivalent
• 3+ years' relevant experience supporting Senior Leadership in a similar capacity
• Proficiency with Microsoft Office programs

Preferred :

• Associate or bachelor's Degree

$28.01 - $38.75 USD Hourly

Travel Percentage: 10%

Stryker Corporation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. Stryker is an EO employer – M/F/Veteran/Disability.

Stryker Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.