Executive Administrative Assistant

Kelly; Plymouth (MI); On-site; USD 69,000 - 84,000; Full time

Benefits offered by this job

Paid holidays

Sick time

Transit spending account

Hybrid work after onboarding

Job summary

Kelly is seeking an Executive Assistant / Project Coordinator to provide high‑level administrative and project support to the Director in Plymouth, MI. This 1–2 year contract offers on-site work initially with potential for hybrid flexibility and a schedule Monday–Friday, 7:30 AM–4:30 PM EST/CST.

You will manage the Director's calendar, prepare agendas, track follow-ups, collect KPI data, and coordinate cross‑functional projects and travel.

Qualifications

• Bachelor's degree or equivalent combination of education and professional experience.
• 3+ years of executive administrative, project coordination, or comparable experience.
• Strong organizational and prioritization skills with the ability to manage multiple competing priorities.
• Demonstrated ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• Strong follow-up and project/task management abilities.
• Comfortable communicating with executives, managers, engineers, customers, vendors, and cross-functional teams.
• Strong judgment and business logic when determining priorities and resolving competing demands.
• Ability to confidently communicate expectations and follow through with teams.
• Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.
• Experience with SAP is a plus, but training can be provided.
• Experience in engineering, automotive, medical, aerospace, manufacturing, or another technical environment is highly preferred.
• Spanish or German language skills are a plus.
• Valid driver's license and ability to travel as needed.

Responsibilities

• Manage and coordinate the Director's calendar, meetings, travel, and competing priorities.
• Prepare meeting agendas, take detailed notes, identify action items, and ensure appropriate follow‑up.
• Communicate the Director's priorities and direction to supervisors, teams, and other departments.
• Track open issues, projects, and commitments using a comprehensive follow‑up system.
• Collect and prepare weekly KPI data, project updates, and management reports.
• Coordinate customer meetings, site visits, strategy sessions, and visitor arrangements.
• Serve as a liaison between Technical Services, engineering and other departments.
• Coordinate escalation meetings requiring Director involvement.
• Help assign and distribute workload based on meeting outcomes and priorities.
• Coordinate travel arrangements, including working with travel vendors and balancing complex calendars.
• Support vendor coordination, quotes, purchasing, invoicing, and accounting related to service infrastructure.
• Manage service fleet‑related administrative responsibilities, including coordinating vehicle maintenance, cleaning, and staging.
• Support new process introductions and projects related to office and organizational development.
• Research information and prepare materials needed to support business decisions.
• Learn the company products, department structures, and corporate processes to effectively support the Director and team.
• Provide additional administrative and project support as needed.

Skills

Organizational skills

Project coordination

Communication

Independence

Education

Bachelor's degree or equivalent

Tools

SAP

MS Office

Job description

Executive Assistant / Project Coordinator

Location: Plymouth, MI 48170

Work Arrangement: 100% On-Site initially; potential for hybrid flexibility

Schedule: Monday–Friday, 7:30 AM–4:30 PM EST/CST core business hours

Pay: $33–$40/hour ($69,000–$84,000 annually)

Duration: 1–2 year contract with potential for contract-to-hire

Travel: Limited, approximately once per month with occasional overnight travel

About The Role

We are seeking a highly organized, proactive Executive Assistant / Project Coordinator to provide high-level administrative and project support to the Director. This role is ideal for someone who can operate with a high degree of independence, communicate effectively across departments and organizational levels, and confidently manage competing priorities. You will serve as an extension of the Director, helping translate priorities into action, coordinate teams, track follow‑up items, and ensure important projects and issues continue moving forward.

The ideal candidate will bring strong executive administrative or project coordination experience and the judgment to determine what needs immediate attention, what can wait, and when an issue needs to be escalated.

What You'll Do

• Manage and coordinate the Director's calendar, meetings, travel, and competing priorities.
• Prepare meeting agendas, take detailed notes, identify action items, and ensure appropriate follow‑up.
• Communicate the Director's priorities and direction to supervisors, teams, and other departments.
• Track open issues, projects, and commitments using a comprehensive follow‑up system.
• Collect and prepare weekly KPI data, project updates, and management reports.
• Coordinate customer meetings, site visits, strategy sessions, and visitor arrangements.
• Serve as a liaison between Technical Services, engineering and other departments.
• Coordinate escalation meetings requiring Director involvement.
• Help assign and distribute workload based on meeting outcomes and priorities.
• Coordinate travel arrangements, including working with travel vendors and balancing complex calendars.
• Support vendor coordination, quotes, purchasing, invoicing, and accounting related to service infrastructure.
• Manage service fleet‑related administrative responsibilities, including coordinating vehicle maintenance, cleaning, and staging.
• Support new process introductions and projects related to office and organizational development.
• Research information and prepare materials needed to support business decisions.
• Learn the company products, department structures, and corporate processes to effectively support the Director and team.
• Provide additional administrative and project support as needed.

Travel

• Approximately one day or two‑day trips per month.
• Occasional customer meetings, site audits, or meetings in Farmington and other locations.
• Potential travel within the U.S. and Canada.
• Occasional trips that may extend up to a week when multiple meetings are coordinated together.
• Potentially one trip per year to Mexico.
• A valid driver's license is required due to responsibility for coordinating and moving service fleet vehicles.
• A valid passport is preferred/required for potential international travel.

What We're Looking For

• Bachelor's degree, minimum three years of college, or equivalent combination of education and professional experience.
• 3+ years of executive administrative, project coordination, or comparable experience.
• Strong organizational and prioritization skills with the ability to manage multiple competing priorities.
• Demonstrated ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• Strong follow‑up and project/task management abilities.
• Comfortable communicating with executives, managers, engineers, customers, vendors, and cross‑functional teams.
• Strong judgment and business logic when determining priorities and resolving competing demands.
• Ability to confidently communicate expectations and follow through with teams.
• Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.
• Experience with SAP is a plus, but training can be provided.
• Experience in engineering, automotive, medical, aerospace, manufacturing, or another technical environment is highly preferred.
• Spanish or German language skills are a plus.
• Valid driver's license and ability to travel as needed.

Why This Opportunity?

This is more than a traditional administrative role. The successful candidate will have significant latitude and visibility across the organization and will work closely with the Director of Technical Services to help drive priorities, coordinate projects, and ensure accountability across teams. You will have the opportunity to work at a high level with engineering, service, customers, vendors, and leadership while gaining exposure to the company's technical products and organizational structure. The position is currently planned as a 1–2 year contract with potential for permanent employment as the organization continues to evaluate and build out the long‑term position.

Additional Details

• Initial onboarding will include approximately 2–3 weeks of shadowing with the Director.
• An in‑person interview with the Director will be part of the hiring process.
• Selected candidates will be required to sign a confidentiality agreement.
• Full‑time position.
• Benefits include paid holidays for all 9 company holidays and sick time through Kelly.
• No 401(k) match is currently offered.
• Potential for hybrid work after the initial onsite period and successful onboarding.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work‑related resources.

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short‑term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life‑just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI‑powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.