Executive Admin Assistant

Aditi Consulting; Plano (TX); On-site; USD 58,000 - 83,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan with employer match

Sick leave

Job summary

Aditi Consulting in Plano, TX seeks an Executive Administrative Assistant to provide high-level administrative support to an executive and teams. The role involves conducting research, handling information requests, and performing clerical functions to keep operations running smoothly.

You will manage calendars, prepare agendas, coordinate travel, and handle expense submissions while maintaining confidentiality and professionalism in a fast-paced environment.

Qualifications

• 2 year degree or equivalent work experience.
• 10+ years of experience required.
• Experience working with executives mandatory.

Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Skills

Verbal communication

Written communication

Multi-tasking

Customer service

Interpersonal skills

Independent work

Confidential information

Event planning

Microsoft Word

Microsoft Excel

PowerPoint

Korean language

Education

2 year degree or equivalent

Tools

Microsoft Office

Job description

Payrate: $51.00 - $51.12/hr.

Summary

The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Job Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
• Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
• Liaison with customer and internal exec level
• Develop and maintain cross divisional relationships with other admin assistants
• Handle adhoc admin duties as they arise

Skills

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage ones time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Bilingual in Korean and English

Education/Experience

• 2 year degree or equivalent work experience
• 10+ years’ experience required.
• Experience working with executives mandatory

Pay Transparency

The typical base pay for this role across the U.S. is: $51.00 - $51.12/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages.

• Medical benefits
• Dental benefits
• Vision benefits
• Health savings accounts with qualified medical plan enrollment
• 10 paid days off
• 3 days paid bereavement leave
• 401(k) plan participation with employer match
• Life and disability insurance
• Commuter benefits
• Dependent care flexible spending account
• Accident insurance
• Critical illness insurance
• Hospital indemnity insurance
• Accommodations and reimbursement for work travel
• Discretionary performance or recognition bonus

Sick leave and mobile phone reimbursement provided based on state or local law.