EXECUTIVE ADMINISTRATIVE ASSISTANT

Abraxas Youth & Family Services; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

DailyPay Available

Medical, Dental & Vision Insurance

401(k) Retirement Plan

Paid Time Off

Professional Development

Job summary

Resources for Human Development (RHD) seeks an Executive Administrative Assistant in Philadelphia, PA to support the Executive Leadership Team. This full-time role involves managing calendars, coordinating complex scheduling, preparing agendas and minutes, and drafting executive communications with discretion.

The ideal candidate will have strong organizational and time-management skills, experience supporting multiple executives, and proficiency with Microsoft Office.

Qualifications

• Minimum of five years’ executive administrative support experience.
• Experience supporting multiple executives simultaneously.
• Strong verbal and written communication skills.
• Advanced proficiency with MS Office (Outlook, Word, Excel, PowerPoint).
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide administrative support to Executive Leadership Team.
• Manage complex calendars, scheduling, and meetings.
• Prepare agendas, materials, and minutes.
• Draft correspondence, reports, and executive communications.
• Coordinate travel arrangements and events.
• Serve as liaison between executives and departments.
• Track deadlines and follow-up actions.
• Support board and committee activities as assigned.
• Assist with special projects and leadership meetings.

Skills

Executive support

Calendar management

Communication skills

Problem solving

Organizational skills

Discretion & confidentiality

Multitasking

Education

Associate's degree or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Looking for More Than Just a Job? At Support Those Who Serve Others Executive Administrative Assistant Philadelphia, PA Full-Time DailyPay Available Looking for More Than Just a Job? At Resources for Human Development (RHD), we know great organizations are built by exceptional people behind the scenes. We are seeking a highly organized, professional, and proactive Executive Administrative Assistant to support our Executive Leadership Team and help drive organizational success. If you thrive in a fast-paced environment, enjoy solving problems, managing competing priorities, and supporting executive leaders, this is an opportunity to build a rewarding career while making a meaningful impact.

About Resources For Human Development (RHD)

Resources for Human Development (RHD) is a nonprofit organization dedicated to helping people of all abilities achieve greater independence, wellness, and quality of life. Our mission-driven teams provide innovative services and supports throughout communities, empowering individuals and strengthening the lives of those we serve.

Why Join Our Team?

Competitive Pay & Benefits

• Competitive Compensation
• DailyPay – Access Your Earned Wages Before Payday
• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan
• Paid Time Off
• Employee Assistance Program
• Wellness Programs
• Employee Referral Bonuses
• Company-Paid Training

Career Growth & Development

• Professional Development Opportunities
• Leadership Exposure and Executive Support Experience
• Career Advancement Opportunities
• Specialized Training Programs
• Opportunities Across Multiple Service Lines

Meaningful Work That Matters

• Support leaders who serve communities every day
• Help drive organizational success and operational excellence
• Build relationships across departments and leadership teams
• Contribute to projects that impact employees and the people we serve
• Join a mission-driven organization committed to making a difference

What You'll Do

• Provide administrative support to multiple members of the Executive Leadership Team
• Manage complex calendars, scheduling, and meeting coordination
• Prepare meeting agendas, materials, and meeting minutes
• Draft and prepare correspondence, reports, presentations, and executive communications
• Maintain confidential and sensitive information with professionalism and discretion
• Coordinate travel arrangements, conference registrations, and executive events
• Serve as a liaison between executives, departments, community partners, and external stakeholders
• Track deadlines, action items, and follow-up activities to ensure timely completion
• Support board and committee activities as assigned
• Assist with special projects, leadership meetings, retreats, and organizational initiatives

Who We're Looking For

• Highly Organized
• Detail-Oriented
• Professional and Discreet
• Adaptable and Flexible
• Collaborative and Relationship-Focused
• Proactive and Accountable
• Customer Service-Oriented
• Skilled at Managing Multiple Priorities

QualificationsRequired

• Associate's degree or an equivalent combination of education and experience
• Minimum of five (5) years of executive administrative support experience
• Experience supporting multiple executives simultaneously
• Exceptional organizational and time management skills
• Strong verbal and written communication skills
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to manage multiple priorities and meet deadlines
• Demonstrated ability to maintain confidentiality and exercise sound judgment

Preferred

• Bachelor's degree
• Experience within a nonprofit, healthcare, human services, behavioral health, or IDD organization
• Experience supporting executive leadership teams or board-level activities
• Familiarity with project management and meeting management tools

Schedule

• Full-Time Position
• Primarily weekday business hours
• Occasional flexibility may be required to support meetings, events, and executive schedules
• Position based in Philadelphia, Pennsylvania

Physical Requirements

• Ability to sit, stand, bend, reach, and use office equipment throughout the workday
• Ability to lift up to 50 pounds when necessary
• Ability to travel locally as needed
• Ability to perform essential job functions with or without reasonable accommodation

Join our team and help support those who serve others every day.

If you're looking for a career where your organizational skills, professionalism, and attention to detail help drive meaningful work.

About Our Organization

Resources for Human Development (RHD) is part of the Inperium family of companies.

Employment for this position is administered through Apis Services, Inc.

Equal Opportunity Employer

Apis Services, Inc., Inperium Inc., and affiliates provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and applicable state and local laws and regulations, including nondiscrimination in hiring and employment.

All employment decisions are made without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, disability, genetic information, marital status, pregnancy, childbirth, veteran status, or any other status protected by law. This policy of nond discrimination and equal employment opportunity extends to every phase and aspect of hiring and employment.