Executive Administrative Assistant

23fifteen; Pasadena (CA); Hybrid; USD 45.000 - 65.000; Vollzeit

Zusammenfassung

23fifteen Living Options is seeking an Executive Administrative Assistant in Pasadena, CA to provide focused admin support to agency leadership. You will manage schedules, correspondence, and basic reporting while helping with light research and communications.

The role requires reliability, organization, and the ability to adapt as systems and processes evolve. Proficiency in Google Workspace and comfort with Mac systems are preferred.

Qualifikationen

• Self-starter who is organized, detail-oriented, and dependable.
• Comfortable working in a fast-moving, not overly structured environment.
• Willingness to support executive-level decision-makers and grow into increased responsibility over time.
• Proficient in Google Workspace; familiar with social media platforms.
• Experience with regulatory or compliance environments is helpful, but not required.

Aufgaben

• Be a reliable, approachable point of contact for calls, emails, and visitors.
• Help keep schedules, calendars, and day-to-day priorities organized.
• Support leadership with whatever is moving in real time—keeping things on track and following through.
• Assist with creating simple spreadsheets, presentations, and materials as needed.
• Keep digital files and information organized and easy to access.
• Jump in on light research and help gather information for ongoing projects.
• Help with ordering supplies and handling basic operational needs.
• Support data entry and simple tracking/reporting tasks.
• Assist with communications, including email outreach or occasional marketing efforts.
• Stay open and adaptable as systems, tools, and processes continue to evolve.

Kenntnisse

Self-starter

Organized

Detail-oriented

Time management

Clear communication

Background check readiness

Social media familiarity

Tools

Google Workspace

Mac OS

Jobbeschreibung

23fifteen Living Options Executive Administrative Assistant Pasadena, CA·Full time Company website

Self-driven, punctual, and reliable Administrative Assistant to work closely with Agency.

About 23fifteen Living Options

23fifteen Living Options provides residential support to individuals with Intellectual/ Developmental Disabilities (I/DD). We specialize in small, non-institutionalized living arrangements that encourage independence, empower choice, and emphasize person-centeredness.

Description

Responsibilities

• Be a reliable, approachable point of contact for calls, emails, and visitors
• Help keep schedules, calendars, and day-to-day priorities organized
• Support leadership with whatever is moving in real time—keeping things on track and following through
• Assist with creating simple spreadsheets, presentations, and materials as needed
• Keep digital files and information organized and easy to access
• Jump in on light research and help gather information for ongoing projects
• Help with ordering supplies and handling basic operational needs
• Support data entry and simple tracking/reporting tasks
• Assist with communications, including email outreach or occasional marketing efforts
• Stay open and adaptable as systems, tools, and processes continue to evolve

Qualifications

• Self-starter who is organized, detail-oriented, and dependable
• Comfortable working in a fast-moving, not overly structured environment
• Willingness to support executive-level decision-makers and grow into increased responsibility over time
• Proficient in Google Workspace; familiar with social media platforms
• Comfortable working on Mac systems (or willing to learn quickly)
• Experience with regulatory or compliance environments is helpful, but not required
• Clean driving record and ability to pass a background check
• Commitment to maintaining a drug-free workplace