Executive Administrative Assistant

The Ohio State University; Ohio; Hybrid; USD 52,000 - 64,000; Full time

Benefits offered by this job

Retirement plans

Health insurance

Paid leave

Loan forgiveness

Job summary

The Ohio State University Wexner Medical Center seeks an Executive Administrative Assistant to provide high-level support to an assigned executive leader. You will coordinate calendars, communications, meetings, and administrative operations across departments and hospitals, handling sensitive information with discretion and professionalism.

The role requires strong organizational and relationship-building skills, travel planning, minutes, and correspondence, with hybrid on-site work and

Qualifications

• Bachelor’s degree or equivalent experience.
• 2 years of relevant experience preferred.
• Administrative experience in hospital/executive setting is desired; two years in admin capacity is required.
• Sound judgment and ability to prioritize.
• Ability to define problems, collect data, draw conclusions and take action.
• Competence in technical, interpersonal, educational and cognitive skills to meet essential job functions.

Responsibilities

• Coordinate and manage day-to-day activities, travel arrangements, calendars, and projects for the Administrator and Administrative Directors.
• Draft and compose correspondence and reports, take meeting minutes, schedule meetings, and arrange travel.
• Develop materials for meetings and track multiple requests; follow up on actions.
• Order supplies and food; oversee facilities coordination and office operations.
• Assist with senior leaders’ calendars and administrative tasks as needed.
• Interact with individuals at all levels of the organization and the public.

Skills

Calendar management

Communication

Organization

Discretion/Confidentiality

Relationship-building

Facilities coordination

Supply management

Education

Bachelor's degree or equivalent

Job description

Job Title:

Executive Administrative Assistant

Department:

Health System Shared Services | Hospitals Administration

Scope of Position

Provides high-level administrative support to an assigned executive leader within The Ohio State University Wexner Medical Center. Under the direction of the Administrator and Administrative Directors, this position coordinates executive calendars, communications, meetings, and administrative operations. The Executive Administrative Assistant collaborates with stakeholders across multiple departments and hospitals, requiring strong communication, organizational, and relationship-building skills. The position also supports senior leaders on matters requiring a high degree of discretion, professionalism, and confidentiality, while overseeing office-related needs such as facilities coordination and supply management.

Position Summary

The primary responsibility of this role is to coordinate and manage day-to-day activities, travel arrangements, calendars, and projects supporting the Administrator and Administrative Directors, as assigned. The role involves interaction with individuals at all levels of the organization as well as members of the public. Responsibilities include developing and coordinating materials for meetings, tracking and following up on multiple requests, drafting and composing correspondence and reports, taking meeting minutes, scheduling meetings, making reservations and travel arrangements, ordering supplies and food, and performing other duties as assigned. Additionally, this role will assist with senior leaders’ calendars and administrative tasks as needed.

Organizational Expectations

Demonstrates a commitment to organizational values, professionalism, and service excellence in all interactions. Maintains positive and effective working relationships with patients, guests, colleagues, and leadership while contributing to a collaborative and inclusive work environment. Promotes teamwork through mutual respect, strong interpersonal skills, and a willingness to assist others in achieving shared goals. Supports continuous professional growth by actively pursuing development opportunities and meeting performance expectations.

Work Arrangements

This role works within a hybrid and on-site work environment, collaborating effectively with team members across a variety of work settings and locations. The majority of the work week will consist of being on-site to support senior leadership.

Required Qualifications

• Bachelor’s degree or equivalent experience.
• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required.
• This position will require a person with sound judgment and the ability to prioritize.
• This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.
• Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more!

Additional Information:

Location:

University Hospital (0870)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

_ Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. _

The university is an equal opportunity employer, including veterans and disability.