Executive Administrative Assistant

BizTek People, Inc.; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Good benefit

Job summary

Talentify, an international bank, seeks an experienced Assistant to support Fixed Income Sales and Trading. You will multi-task, learn quickly, and thrive in a team environment, handling administrative duties, travel bookings, and meeting coordination.

The role offers a hybrid schedule (4 days in the office, typically Friday WFH) and opportunities to grow within a fast-paced financial services setting in New York.

Qualifications

• Experience with Concur (travel booking, requesting, expensing).
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to multitask and work in a fast-paced environment.
• Strong written and oral communication skills.

Responsibilities

• Provides administrative support for a dynamic and growing Sales and Trading team.
• Coordinates complex internal and external meetings.
• Handles business travel bookings and expenses using Concur.
• Manages and monitors event and entertainment requests.
• Schedules and hosts meetings, in-person and online.

Skills

Multitasking

Communication

Team player

Time management

Attention to detail

Education

High School or Equivalent

Tools

Concur

MS Office

Job description

International investment bank seeks an experienced, self-motivated Assistant to support Fixed Income Sales and Trading business. The ideal candidate is someone able to multi-task, open to learning, and looking to work in a team environment.

Responsibilities

• Provides administrative support for a dynamic and growing Sales and Trading team
• Coordinates complex internal and external meetings
• Handles business travel bookings and expenses using Concur
• Manages and monitors event and entertainment requests
• Schedules and hosts meetings, in-person and online
• Orders business cards and other supplies as needed
• Provides general ad-hoc administrative support

Requirements

• Experience with Concur (in travel booking, requesting, and expensing)
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook)
• Ability to multitask and work in the fast-paced environment
• Strong written and oral communication skills.
• Possess strong organizational skills and attention to detail.
• Ability to work as a team player.
• Excellent time management skills and ability to multitask and prioritize work.
• Preferred Education/Licenses/Certifications/Registrations: - High School or Equivalent preferred.
• Writing, reading and verbal communication skills in both Japanese and English preferred
• Hybrid 4 days in the office/ week, Typically Friday WFH

Benefits

Good benefit