Executive Administrative Assistant

JENEL Real Estate; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

JENEL Real Estate in New York City is seeking an Executive Administrative Assistant to provide high-level support to senior leadership. This is a full-time, on-site role that handles calendars, travel, correspondence, presentations, and reports.

You will maintain filing systems, manage communications, assist with meetings, take minutes, and coordinate with vendors. The ideal candidate demonstrates discretion, professionalism, and strong organizational skills to thrive in a fast-paced real estate

Qualifications

• Proven experience providing executive-level administrative support.
• Strong calendar management and scheduling abilities.
• Excellent written and verbal communication skills.
• Highly organized with ability to manage multiple tasks.
• Proficient with Microsoft Office and document management tools.

Responsibilities

• Manage calendars and schedule meetings for senior leadership.
• Coordinate travel arrangements and itineraries.
• Prepare correspondence, presentations, and reports.
• Take minutes and track action items from meetings.
• Maintain organized filing systems and support office operations.
• Represent the organization professionally in internal and external interactions.

Skills

Administration

Executive support

Calendar management

Communication skills

Organizational skills

Microsoft Office

Discretion

Education

Associate or Bachelor’s degree

Tools

Microsoft Office Suite

Document management software

Email/calendar systems

Job description

Company Description

JENEL Real Estate is a private real estate investment group based in New York City, owning and managing over ninety properties totaling more than three million square feet. Its portfolio includes urban high street retail, hotel, and mixed-use properties strategically located in dynamic cities with strong market fundamentals. For more than three decades, the team has built a proven track record of repositioning underperforming assets through hands-on development, capital improvements, and focused leasing strategies. JENEL targets acquisitions that offer attractive returns, measured downside risk, and significant upside potential over the medium and long term. The organization is supported by seasoned professionals, strong banking relationships, and ample liquidity, enabling consistent value creation and long-term growth.

Role Description

The Executive Administrative Assistant is a full-time, on-site role based in the New York City Metropolitan Area, providing high-level administrative support to senior leadership. This role includes managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence, presentations, and reports. The Executive Administrative Assistant will handle phone calls and emails, maintain organized digital and physical filing systems, and support office operations such as ordering supplies and managing vendors. The position also involves assisting with meeting preparation, taking minutes, tracking follow-up items, and conducting basic research or data gathering for executive projects. The individual in this role is expected to maintain confidentiality, exercise sound judgment, and represent the organization professionally in all internal and external interactions.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including calendar management, document preparation, and filing.
• Proven Executive Administrative Assistance experience supporting senior leaders or executives.
• Excellent Phone Etiquette and Communication skills, both written and verbal, with a professional and clear style.
• High level of organization, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Proficiency with office productivity tools (e.g., Microsoft Office Suite, email and calendar systems, document management software).
• Ability to work on-site in the New York City Metropolitan Area and collaborate effectively with diverse teams and stakeholders.
• Demonstrated discretion in handling confidential information and strong problem-solving skills.
• Relevant education such as an associate or bachelor's degree, or comparable professional experience in administrative support.