Executive Administrative Assistant

General Motors; Mountain View (CA); Hybrid; USD 80,000 - 123,000; Full time

Job summary

A leading company in the automotive industry is seeking an Executive Administrative Assistant to support multiple executives in Mountain View, California. The successful candidate will manage calendars, prepare documents, and coordinate events within a fast-paced, hybrid work environment, playing a crucial role in ensuring efficient operations.

Benefits

Health and wellbeing benefits

Tuition assistance programs

GM vehicle discounts

Qualifications

• 3-5+ years’ experience supporting Senior level Executives.
• Demonstrated integrity and discretion in handling confidential matters.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage complex calendars and travel arrangements.
• Serve as a liaison between executives and stakeholders.
• Organize team meetings and facilitate events.

Skills

Organizational skills

Attention to detail

Communication skills

Proactive problem-solving

Collaboration

Tools

Microsoft Office

Job description

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Work Arrangement:

This role is categorized as hybrid. This means the successful candidate is expected to report to GM’s Mountain View, California office three times per week, at a minimum.

Job Description

Work Arrangement:

This role is categorized as hybrid. This means the successful candidate is expected to report to GM’s Mountain View, California office three times per week, at a minimum.

The Role:

The Executive Administrative Assistant will support multiple executives and leaders within a specified organization, ensuring smooth operations and effective communication for the group. This role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise.The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.



What You’ll Do:

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.This includes scheduling with board members and their consultant as needed.
• Document Preparation: Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Team Coordination: Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes and following up on action items as needed.
• Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.Provide back up support to others as needed.
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams and SLT EA peers.
• Event Planning: Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.
  
  
  

Additional Job Description

Your Required Skills & Abilities:

• 3-5+ years’ experience supporting Senior level Executives/Leaders is required
• Demonstrated high-level of integrity and discretion handling confidential matters
• Demonstrated ability to operate in a fast-paced, dynamic environment
• Must demonstrate strong learning agility
• Ability to look ahead, proactive anticipation of leader and business needs
• Demonstrated ability to work independently in an ever-changing environment
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Highly proficient verbal and written communication skills
• Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy is required
  
  
  

What Will Give You A Competitive Edge:

• Professional training and/or certification(s) in administrative skills/support
• Prior work experience within Software/Technology, Sales or Human Resources
  
  
  

Compensation:

The compensation information is a good faith estimate only. It is based on what a successful applicant might be paid in accordance with applicable state laws. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position, as well as geography of the selected candidate. The salary range for this role is $80,100 to $122,800. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.

Bonus Potential: An incentive pay program offers payouts based on company performance, job level, and individual performance.

Benefits: GM offers a variety of health and wellbeing benefit programs. Benefit options include Medical, dental, vision, Health Savings Account, Flexible Spending Accounts, retirement savings plan, sickness and accident benefits, life insurance, paid vacation & holidays, tuition assistance programs, employee assistance program, GM vehicle discounts and more.

• This position is not eligible for relocation.
  
  
  

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP NOW OR IN THE FUTURE. THIS INCLUDES DIRECT COMPANY SPONSORSHIP, ENTRY OF GM AS THE IMMIGRATION EMPLOYER OF RECORD ON A GOVERNMENT FORM, AND ANY WORK AUTHORIZATION REQUIRING A WRITTEN SUBMISSION OR OTHER IMMIGRATION SUPPORT FROM THE COMPANY (e.g., H-1B, OPT, STEM OPT, CPT, TN, J-1, etc.)

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee to feel they belong to one General Motors team.

Benefits Overview

From day one, we're looking out for your well-being–at work and at home–so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards Resources.

Non-Discrimination and Equal Employment Opportunities (U.S.)

General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that providing an inclusive workplace creates an environment in which our employees can thrive and develop better products for our customers.

All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, national origin, citizenship status, religion, age, disability, pregnancy or maternity status, sexual orientation, gender identity, status as a veteran or protected veteran, or any other similarly protected status in accordance with federal, state and local laws.

We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire.

Accommodations

General Motors offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Motor Vehicle Manufacturing, Appliances, Electrical, and Electronics Manufacturing, and IT Services and IT Consulting

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