Administrative Assistant II

WCL Group; New York (NY); In loco; USD 36.000 - 51.000; Tempo pieno

Descrizione del lavoro

WCL Group seeks a Receptionist/EA to be the primary face of the organization, handling front-office duties and providing calendar, travel, and communication support for executives in a fully onsite environment in New York.

The role requires 1–3 years of front-desk experience, excellent communication, and strong MS Office skills. This 12-month contract may extend or convert to full-time, with standard 8am–5pm hours.

Competenze

• 1-3 years of front-desk administration or junior executive support experience.
• Excellent verbal and written communication with a polished, professional demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong multitasking abilities and ability to maintain confidentiality.

Mansioni

• Greet clients and visitors; manage a professional front-office environment.
• Answer, screen, and direct emails and visitor requests.
• Handle mail, packages, and courier deliveries; manage shipments.
• Maintain reception and lobby area; ensure materials are stocked.
• Monitor visitor access and issue badges following safety protocols.
• Manage executives' calendars and coordinate meetings.
• Arrange domestic and international travel and itineraries.

Conoscenze

Front-desk experience

Verbal and written communication

Multitasking

Confidentiality

Strumenti

Microsoft Office

Descrizione del lavoro

CLIENT HIGHLIGHT

The client you will be working for is a Top 20 Fortune Global 500 Consumer Electronics and Technology Company. This opportunity will give you experience in the technology sector in the United States with a company that is a globally recognized leader in smartphones, televisions, home appliances, and semiconductor innovation — and one of the most well-known brands in the world.

LOCATION New York, NY, USA. COMPENSATION USD $31.60/hr. SCHEDULE Working Model: Fully onsite, Monday-Friday 8am-5pm. CONTRACT TERM 12-month contract with a very high likelihood of extension/conversion to full-time.

POSITION OVERVIEW

The Receptionist/EA is the primary face and voice of the organization, managing the front office experience while ensuring seamless calendar, travel, and communication support for executives.

RESPONSIBILITIES

Reception & Front Office Duties:

• Guest Relations: Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front-office environment.
• Communications: Answer, screen, and direct incoming emails and visitor requests.
• Mail & Deliveries: Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
• Facility Presentation: Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
• Security: Monitor visitor access, issue visitor badges, and follow building safety protocols.

Executive Assistant & Administrative Duties:

• Calendar Management: Maintain complex schedules and coordinate appointments or meetings for executives.
• Travel Coordination: Book domestic and international travel arrangements, itineraries, and accommodations.
• Meeting Preparation: Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests.
• Cross-Functional Support: Handle ad-hoc administrative projects or back up other operational staff as needed.

REQUIRED QUALIFICATIONS/SKILLS

• 1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Exceptional verbal and written communication skills with a polished, professional demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters.