Administrative Assistant II

WCL Group; Los Angeles (CA); In loco; USD 33.000 - 47.000; Tempo pieno

Descrizione del lavoro

WCL Group seeks a Receptionist/EA in Los Angeles for a 12-month on-site contract. You will be the primary face and voice of the organization, handling front office operations and executive-support duties for leaders, ensuring a smooth workplace experience.

Responsibilities include calendar management, travel coordination (domestic and international), meeting setup, and liaison with visitors. Excellent communication, discretion, and MS Office proficiency are essential.

Competenze

• 1-3 years in front-desk administration or junior executive support.
• Exceptional verbal and written communication with professional demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and maintain confidentiality.

Mansioni

• Greet clients, manage front-office operations and visitor requests.
• Screen and direct emails and phone calls, coordinate mail and deliveries.
• Coordinate calendar, travel and meeting logistics for executives.
• Prepare materials and support cross-functional teams as needed.

Conoscenze

Front-desk admin

Calendar management

Executive support

Communication skills

Strumenti

Microsoft Office

Descrizione del lavoro

CLIENT HIGHLIGHT

The client you will be working for is a Top 20 Fortune Global 500 Consumer Electronics and Technology Company. This opportunity will give you experience in the technology sector in the United States with a company that is a globally recognized leader in smartphones, televisions, home appliances, and semiconductor innovation — and one of the most well-known brands in the world.

LOCATION

Los Angeles, CA, USA.

COMPENSATION

USD $29/hr.

SCHEDULE

Working Model: Fully onsite, Monday-Friday, 8am-5pm.

CONTRACT TERM

12-month contract with a very high likelihood of extension/conversion to full-time.

POSITION OVERVIEW

The Receptionist/EA is the primary face and voice of the organization, managing the front office experience while ensuring seamless calendar, travel, and communication support for executives.

RESPONSIBILITIES

Reception & Front Office Duties:

• Guest Relations: Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front-office environment.
• Communications: Answer, screen, and direct incoming emails and visitor requests.
• Mail & Deliveries: Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
• Facility Presentation: Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
• Security: Monitor visitor access, issue visitor badges, and follow building safety protocols.

Executive Assistant & Administrative Duties:

• Calendar Management: Maintain complex schedules and coordinate appointments or meetings for executives.
• Travel Coordination: Book domestic and international travel arrangements, itineraries, and accommodations.
• Meeting Preparation: Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests.
• Cross-Functional Support: Handle ad-hoc administrative projects or back up other operational staff as needed.

REQUIRED QUALIFICATIONS/SKILLS

• 1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Exceptional verbal and written communication skills with a polished, professional demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters.