Dealership Assistant

Trehan Automotive Inc; Streamwood (IL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Health insurance

Paid time off

401(k) matching

Competitive salary

Dental insurance

Career advancement

Flexible scheduling

Competitive compensation

Job summary

Trehan Automotive Inc. is seeking a highly organized Dealership Assistant to support the sales department and executives. The role includes creating schedules, coordinating meetings, and improving office efficiencies, while maintaining accurate files and expense reports.

The ideal candidate has prior admin support experience, strong organizational and communication skills, and a customer-focused approach to service.

Qualifications

• High school diploma or GED required.
• 2+ years experience as administrative assistant or in office manager duties.
• Valid driver’s license and ability to pass a background check.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Manage office duties: filing, expense reports, and ordering supplies.
• Track KPI statistics for multiple locations.
• Document and report messages, calls, voicemails, memos, and emails to the office manager.
• Assist executives with meeting prep and transcribing minutes.
• Ensure basic bookkeeping tasks are accurate and complete.
• Handle errands and arrange appointments as needed.

Skills

Organizational skills

Verbal communication

Interpersonal skills

Customer service

Deadline management

Education

High school diploma or GED

Tools

MS Office

Job description

Benefits:

• 401(k)
• Employee discounts
• Health insurance
• Paid time off
• 401(k) matching
• Competitive salary
• Dental insurance

Benefits/Perks

• Careers Advancement Opportunities
• Flexible Scheduling
• Competitive Compensation

Job Summary

Are you highly organized with a knack for problem-solving? If you thrive in a fast-paced environment, we want to hear from you! We are seeking for a Dealership Assistant to join our busy automotive group. As the Dealership Assistant, you will support the sales department and key executives. You will be tasked with a variety of administrative duties, including creating schedules, coordinating meeting times, and improving office efficiencies. You will maintain accurate files and expense reports.

The ideal candidate will have a proven track record of administrative support experience, strong organizational and communication skills, and the ability to provide excellent customer service.

Responsibilities

• Manage office duties such as organizing filing systems, facilitating expense reports, and ordering office supplies
• Managing KPI statistics for various locations
• Compile and document incoming messages, phone calls, voicemails, follow-up requests, memos, and emails and report them to the office manager
• Assist automotive group execs by assisting with meeting preparation and transcribing meeting minutes
• Ensure basic bookkeeping duties are accurate and complete
• Execute other administrative duties as assigned by executives, including picking up orders, arranging personal appointments, and more

Qualifications

• High school diploma or GED equivalent is required
• Two or more years of experience working as an administrative assistant, executive assistant, or in a position performing office manager duties
• Possess a valid driver’s license and pass a background check
• Comfortable meeting deadlines and handling confidential information
• Proficient with Microsoft Office, including Word, Excel, and PowerPoint
• Strong organizational skills, interpersonal skills, and verbal communication skills