Executive Administrative Assistant

Hire Up Staffing Services; Kingsburg (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Hire Up Staffing Services is seeking an experienced Executive Administrative Assistant to join a Kingsburg-based organization. This role provides high-level administrative and office support, working closely with executive leadership on meetings, reports, correspondence, presentations, and confidential matters.

The ideal candidate has at least 5 years of experience in executive support in a fast-paced professional environment, is polished, highly organized, dependable, and able to support

Qualifications

• Minimum 5 years of experience in a high-level administrative, executive administrative, or professional office support role.
• Previous experience supporting executives, senior management, or a professional leadership team preferred.
• Strong proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience preparing professional meeting notes, minutes, reports, correspondence, and presentations.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Provide high-level administrative and office support to executive leadership and department management.
• Coordinate executive calendars, meetings, communications, records, and special projects.
• Assist with preparation and coordination of executive, Board of Directors, and committee meetings.
• Prepare agendas, meeting materials, presentations, reports, correspondence, and supporting documents.
• Attend meetings as needed and prepare accurate, professional meeting notes and minutes.
• Compile and organize information for Board packets, reports, and executive presentations.
• Create and maintain spreadsheets, reports, tracking documents, and other data using Microsoft Excel.
• Prepare professional correspondence and documents using Microsoft Word.
• Develop and edit professional presentations using Microsoft PowerPoint.
• Maintain confidential and sensitive executive, employee, client, and company information.
• Assist with departmental projects, reporting, document management, and general office operations.
• Provide additional executive and administrative support as needed.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Discretion

Multitasking

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Executive Administrative Assistant Location: Kingsburg, CA Pay: $25.00/hour Schedule: Full-Time, On-Site

We are seeking an experienced Executive Administrative Assistant to join a well-established organization in Kingsburg. This position provides high-level administrative and office support and works closely with executive leadership, including assisting with meetings, reports, correspondence, presentations, and confidential business matters. The ideal candidate will have at least 5 years of experience in a high-level administrative, executive support, or professional office support role. We are looking for someone who is polished, highly organized, detail-oriented, dependable, and comfortable supporting executives in a fast-paced professional environment.

Key Responsibilities

• Provide high-level administrative and office support to executive leadership and department management.
• Coordinate executive calendars, meetings, communications, records, and special projects.
• Assist with preparation and coordination of executive, Board of Directors, and committee meetings.
• Prepare agendas, meeting materials, presentations, reports, correspondence, and supporting documents.
• Attend meetings as needed and prepare accurate, professional meeting notes and minutes.
• Compile and organize information for Board packets, reports, and executive presentations.
• Create and maintain spreadsheets, reports, tracking documents, and other data using Microsoft Excel.
• Prepare professional correspondence and documents using Microsoft Word.
• Develop and edit professional presentations using Microsoft PowerPoint.
• Maintain confidential and sensitive executive, employee, client, and company information.
• Assist with departmental projects, reporting, document management, and general office operations.
• Provide additional executive and administrative support as needed.

Qualifications

• Minimum 5 years of experience in a high-level administrative, executive administrative, or professional office support role required.
• Previous experience supporting executives, senior management, or a professional leadership team strongly preferred.
• Strong proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience preparing professional meeting notes, minutes, reports, correspondence, and presentations.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Professional demeanor and ability to communicate confidently with executives, management, Board members, clients, and other stakeholders.
• Ability to prioritize multiple responsibilities and meet deadlines with minimal supervision.
• Excellent judgment and discretion when handling confidential information.

Compensation

Compensation $25.00 per hour. This is an excellent opportunity for an experienced administrative professional looking to take on a high-level support role within an established organization.