Executive Administrative Assistant

Sunsrce; Independence (TN); On-site; USD 35,000 - 50,000; Full time

Job summary

Sunsrce is seeking a full-time Administrative Assistant to provide administrative and office support across multiple departments. The role includes word processing, data entry, and tasks for the executive team.

The ideal candidate will have extensive software skills, particularly in Excel, and strong communication abilities. Responsibilities include managing spreadsheets, assisting the Accounting department, and performing reception duties.

Qualifications

• Extensive software skills required, especially with Excel.
• Strong communication skills are necessary.
• Experience in data entry and document management.

Responsibilities

• Create and manage spreadsheets using Excel.
• Assist with accounting tasks including customer set up.
• Back-up phone and lobby reception.
• Run monthly reports for various departments.

Skills

Excel

Communication skills

Document management

Data entry

Tools

Word processing software

Reporting tools

Job description

The Administrative Assistant performs administrative and office support activities for multiple departments.

Duties include a wide variety of daily and project based tasks including word processing, creating spreadsheets, reporting, data entry, phone and lobby receptionist, document management, and filing. Extensive software skills are required, as well as internet research abilities and strong communication skills. This associate will also assist the executive team with various tasks. This role is full time.

Responsibilities

• Using Excel, create spreadsheets, navigate and edit spreadsheets, generate reports using charts and graphs, and understand common formulas and shortcuts.
• Assist Accounting department with various tasks including customer set up, direct ship confirmation, vouchering, and miscellaneous tasks as needed.
• Back-up phone and lobby reception on a regular basis.
• Run and maintain monthly reports for various departments.
• Data entry into computer, lots of one-off projects.
• Update and ensure accuracy of PEC business databases.
• Basic project management for a variety of specific projects.
• Scanning documents into digital document system.
• Open and distribute US Postal mail, email, and faxes on part-time basis.
• Other responsibilities and/or projects as assigned by management.

We are an Equal Employment Opportunity Employer M/F/V/D. WE PARTICIPATE IN E-Verify. If you are an individual with a disability and require an accommodation to complete the application process, please contact [e-mail] to request reasonable accommodation. Only requests for accommodations in the application process will be returned.