Executive Administrative Assistant

SunSource; Bristol (TN); On-site; USD 35,000 - 50,000; Full time

Job summary

Medium in Bristol, Tennessee seeks a full-time Administrative Assistant to perform a variety of administrative and office support tasks for multiple departments. Responsibilities include word processing, creating spreadsheets, reporting, data entry, and assisting the executive team. Strong communication skills and extensive software proficiency are required.

This position will also involve backup reception duties and project management on a number of specific projects.

Qualifications

• Extensive software skills required.
• Ability to create and edit spreadsheets, generate reports, and understand formulas.
• Strong communication skills necessary for assisting the executive team.

Responsibilities

• Perform administrative and office support activities for multiple departments.
• Assist Accounting department with customer setup and various tasks.
• Maintain monthly reports for various departments.
• Data entry and manage one-off projects.
• Open and distribute postal mail and emails.

Skills

Strong communication skills

Excel proficiency

Data entry

Document management

Internet research abilities

Job description

The Administrative Assistant performs administrative and office support activities for multiple departments. Duties include a wide variety of daily and project based tasks including word processing, creating spreadsheets, reporting, data entry, phone and lobby receptionist, document management, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. This associate will also assist the executive team with various tasks. Please note this role is full-time.

• Using Excel, create spreadsheets, navigate and edit spreadsheets, generate reports using charts and graphs, and understand common formulas and shortcuts.
• Assist Accounting department with various tasks including customer set up, direct ship confirmation, vouchering, and miscellaneous tasks as needed.
• Back-up phone and lobby reception on a regular basis.
• Run and maintain monthly reports for various departments.
• Data entry into computer, lots of one-off projects.
• Update and ensure accuracy of PEC business databases.
• Basic project management for a variety of specific projects.
• Scanning documents into digital document system.
• Open and distribute US Postal mail, email, and faxes on part-time basis.
• Other responsibilities and/or projects as assigned by management.