Executive Administrative Assistant

FINANCIAL PLANNING & TAX OFFICE; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Financial Planning & Tax Office Inc. in Houston, TX is seeking an Executive Administrative Assistant to join our team.

The role focuses on keeping the executive's calendar organized, handling correspondence, and preparing documents and presentations. Ideal candidates have 3 years of administrative or executive support experience, strong organizational and communication skills, and a professional, discreet work ethic.

Qualifications

• 3 years of administrative or executive assistant experience.

Responsibilities

• Managing schedules, appointments, and meetings for the executive.
• Handling correspondence, including emails and phone calls, with professionalism and efficiency.
• Preparing and organizing documents, reports, and presentations.
• Coordinating office operations and maintaining an organized workspace.
• Assisting with client communications and maintaining confidentiality at all times.
• Supporting various administrative tasks to keep the office running seamlessly.

Job description

Join Our Team as an Executive Administrative Assistant!

Are you a seasoned administrative professional with a knack for organization and a passion for supporting high-functioning teams? Financial Planning & Tax Office Inc., based in Houston, TX, is seeking an experienced Executive Administrative Assistant to join our team. If you thrive in a fast-paced environment and enjoy being the backbone of a dynamic office, we’d love to hear from you!

About Us

At Financial Planning & Tax Office Inc., we specialize in helping individuals and businesses achieve their financial goals. With a commitment to excellence and a client-first approach, we’ve built a reputation for providing top-notch financial planning and tax services. Our team is small but mighty, and we value collaboration, professionalism, and attention to detail.

What You'll Do

As our Executive Administrative Assistant, you’ll play a critical role in ensuring the smooth operation of our office. Your responsibilities will include:

• Managing schedules, appointments, and meetings for the executive.
• Handling correspondence, including emails and phone calls, with professionalism and efficiency.
• Preparing and organizing documents, reports, and presentations.
• Coordinating office operations and maintaining an organized workspace.
• Assisting with client communications and maintaining confidentiality at all times.
• Supporting various administrative tasks to keep the office running seamlessly.

What We're Looking For

We’re seeking a candidate who brings experience, professionalism, and a proactive attitude to the table. The ideal candidate will have:

• 3 years of experience in an administrative or executive assistant role.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency with office software, such as Microsoft Office Suite.
• A high level of discretion and the ability to handle sensitive information with care.
• A positive, team-oriented mindset and a strong work ethic.

Why Join Financial Planning & Tax Office Inc.?

We do offer the opportunity to work in a supportive and professional environment where your contributions are valued. At Financial Planning & Tax Office Inc., you’ll be part of a team that takes pride in delivering exceptional service to our clients and fostering a workplace culture built on respect and collaboration.