Executive Administrative Assistant

SWE Homes, LP; Houston (TX); On-site; USD 59,000 - 99,000; Full time

Job summary

SWE Homes, LP is seeking an Executive Administrative Assistant to support the CFO in a dynamic real estate environment. The ideal candidate will have strong analytical skills, experience in real estate, and the ability to manage complex documents. This role requires a proactive individual who can thrive in a fast-paced office, demonstrating excellent communication and organizational skills. A Bachelor's degree and bilingual proficiency in Spanish are preferred.

Benefits

Medical insurance

Vision insurance

401(k)

Disability insurance

Qualifications

• 3-5 years of high-level executive administrative experience.
• Experience in real estate investment or mortgage loan industry.
• Fluency in Spanish preferred.

Responsibilities

• Assist CFO with administrative tasks and document management.
• Negotiate property acquisitions and review legal documents.
• Coordinate projects and ensure deadlines are met.

Skills

Analytical skills

Customer service

Attention to detail

Professional phone etiquette

Bilingual in Spanish

Education

Bachelor's degree

Job description

Direct message the job poster from SWE Homes, LP

Job Title: Executive Administrative Assistant (Bilingual in Spanish Preferred)

Date: 05/2025

Reports to: CFO

Compensation: Salary with annual bonus potential

SWE Homes is a Houston-based real estate and investment company located near the Galleria area. We have been in business for more than 35 years. Our company has excelled in various facets of real estate, offering a diverse range of properties, including homes, expansive land, and commercial properties throughout Texas. We currently have 1,800 properties for sale or lease.

This individual will assist the CFO with routine and advanced administrative tasks. We're looking for a driven person who can read and understand complex real estate documents and contracts. The ideal candidate is smart, analytical, a quick learner, meticulously organized, and thinks creatively while providing efficient administrative duties in a busy office environment.

We want someone who takes the initiative, responds effectively as needs arise, demonstrates good judgment, has a positive attitude, is reliable, and is committed to their work.

Executive Administrative Assistant will:

•Act as an administrative liaison among executives, 125 employees, and other external business contacts in a fast-paced environment, displaying excellent communication and verbal skills.

•Assist in negotiating property acquisitions, proofreading and reviewing legal documents that include sales agreements, comparable valuations, and other documents associated with transactions involving property and loan purchases.

•Network and interact with external business contacts, including brokers, real estate companies, banks, lawyers, mortgage companies and/or title companies, etc.

•Must be able to follow up and follow through on work assignments.

•Assist with coordination, planning, and tracking of projects to ensure deadlines are met.

•Help conduct real estate research using the internet, mortgage and property loan information, title/lien search or other sources and provide a synopsis of the results.

•Assist the CFO with daily duties such as scanning, emailing, proofreading legal documents, creating reports, general correspondence, scheduling meetings, travel arrangements, and additional office duties as assigned.

•Be attentive to the individual work needs of the CFO and keep his workspace neat and organized.

•Please be aware that this role requires a flexible individual who is open to working on evenings and weekends to meet the demands of the CFO's business needs.

Qualifications and Requirements:

•Three to five years of high-level executive administrative experience.

•Bachelor's degree (preferred).

•Experience in real estate investment, the mortgage loan industry, and or in environments focused on consumer finance or acquisition of property and mortgage loans.

•Preferred but not required: Fluent bilingual in Spanish with the ability to speak, read, and write would be ideal.

•Strong analytical skills, excellent customer service, and professional phone etiquette.

•Strong attention to detail in areas of spelling, grammar, punctuation, and proofreading.

•We need someone who can inspire and motivate others with their high energy level.

•Ability to multi-task and prioritize projects and deadlines while remaining flexible to change.

•Must have a high degree of urgency, responsiveness, and be open to new ideas and eager to grow.

MUST BE ABLE TO PASS BACKGROUND CHECK

SWE Homes, LP., is an Equal Opportunity Employer

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Research, and Finance

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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