Administrative Assistant (Programs)

Adams And Associates Inc; Virginia (MN); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

ESOP

Matching 401(k)

Medical, Dental, and Vision Insurance

Life and Disability Insurance

Paid Vacation and Holidays

Job summary

Adams and Associates is seeking an Administrative Assistant to provide the administrative and clerical backbone that keeps the Center organized, on schedule, and compliant. You will support multiple teams, prepare reports, manage communications, and coordinate meetings and travel arrangements.

The role requires a high school diploma, at least three years of secretarial or administrative support experience, and proficiency with Microsoft Office. On-site position with comprehensive benefits.

Qualifications

• High School Diploma or equivalent is required.
• Minimum of three years of secretarial or administrative support experience.
• Computer literacy and proficiency in the Microsoft Office suite.

Responsibilities

• Provide Administrative & Clerical Support for the Center.
• Conduct research, prepare reports, and handle information requests.
• Prepare correspondence, receive visitors, arrange conference calls, and schedule meetings.
• Coordinate travel arrangements and maintain required documentation.

Skills

Administrative support

Secretarial experience

Education

High School Diploma or equivalent

Degree or certification in related training

Tools

Microsoft Office

Job description

Keep the Center Running Behind the Scenes.Strong organizations run on strong administrative support and that's where you come in. As an Administrative Assistant, you'll provide the technical and clerical backbone that keeps your department organized, on schedule, and compliant, while lending a hand on special projects and supporting other teams across the Center.This is a role for a detail-oriented multitasker who takes pride in accuracy, communicates clearly, and keeps everything moving the kind of person a whole team comes to rely on.Why Join Us? Make a Real Impact!Job Corps is a transformative program that provides education, vocational training, and career readiness to young adults. In this role, your organization and follow-through keep the Center's operations running smoothly freeing staff to focus on students and helping the whole team deliver on its mission.What You'll DoProvide Administrative & Clerical SupportConduct research, prepare statistical reports, and handle information requests. Perform core clerical functions maintaining required documentation, sorting and distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and make travel arrangements as necessary.Manage Deliverables & CommunicationsEnsure timely submission, logging, and tracking of all Center contract deliverables, requests, reports, and correspondence. Draft, write, and proof correspondence, taking responsibility for the quality of internal and external communications with the Corporate Office, the Department of Labor, and outside organizations.Maintain Systems & Center CommunicationsMaintain Job Corps/Company systems and libraries (which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, the PRH, JC Program Instructions and Information Notices, Regional directives, and SOPs). Prepare, coordinate, and distribute the Center's weekly newsletter gathering articles and highlights from staff and prepare and distribute meeting minutes. Keep your area organized, clean, safe, and conducive to student and staff success.Uphold Standards & CollaborateFollow all integrity guidelines and ensure no manipulation of student data. Produce thorough, timely, accurate work; mentor and model the Career Success Standards; communicate clearly; resolve problems with sound judgment; partner with staff across all departments; and accept direction from the Center Director, Duty Officer, or Shift Manager including other duties as assigned.What You'll BringRequiredHigh School Diploma or equivalentA minimum of three (3) years of secretarial or administrative support experienceComputer literacy and proficiency in the Microsoft Office suitePreferredDegree or certification from an accredited or relevant certified training program or schoolBenefits & PerksSeveral of the benefits below are fully sponsored by Adams and Associates, while others include company contributions to help offset costs. Details regarding coverage and contribution amounts will be provided during onboarding.Employee Stock Ownership Plan (ESOP)Matching 401(k)Comprehensive Medical, Dental, and Vision InsurancePrescription Drug CoverageFlexible Spending Accounts (Health and Dependent Care)Life and Disability InsurancePaid Vacation and HolidaysEmployee Discount ProgramsEmployee Assistance Program (EAP)Additional Voluntary BenefitsAbout UsAdams and Associates is a 100% employee-owned company that has helped young adults build brighter futures since 1990. As one of the nation’s largest Job Corps operators, our 2,000+ employee-owners turn potential into opportunity recognized by Newsweek as one of America’s Greatest Workplaces for Parents & Families.The Brunswick Job Corps Center sits on a 39-acre campus on Georgia’s Golden Isles coast, home to roughly 315 students earning diplomas and credentials in healthcare, construction, and other in-demand trades a close-knit community where staff make a real difference every day.Ready to make a difference? Apply today and become part of a mission that matters.Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.