Executive Administrative Assistant

The Advocates; Denver (CO); On-site; USD 52,000 - 68,000; Full time

Job summary

The Advocates, a Forbes-ranked legal search firm, seeks an Executive Administrative Assistant to support our team and TLSS. The role partners with senior leaders and recruiters, handling administrative tasks, research, and office coordination.

You will manage files, assist payroll, and help with marketing and CRM efforts, ensuring smooth daily operations. Based in Denver, CO, the position can be long-term temp-to-hire or direct-hire, with a focus on discretion, organization, and a proactive team

Qualifications

• Serve as the welcoming first point of contact for the office by answering phones and greeting visitors.
• Provide administrative and organizational support to the company President.
• Support Senior Recruiters and Search Consultants with day-to-day needs.
• Maintain accurate digital and physical files and records.
• Oversee client collections and follow up on outstanding invoices.
• Assist with internal payroll processes.
• Maintain and update the company CRM and assist with marketing initiatives.

Responsibilities

• Coordinate with building management and serve as the office liaison.
• Take on additional projects and responsibilities to keep the team running smoothly.

Skills

Excellent communication

Organizational skills

Time management

Multitasking

Research skills

Team player

Tools

Microsoft Office

Adobe

CRM software

Job description

The Advocates, a Forbes-ranked legal search firm, is seeking an Executive Administrative Assistant to support our team and our sister company, Targeted Legal Staffing Solutions (TLSS).

This is an exciting opportunity for an organized, proactive, and motivated professional to join a growing team, work closely with senior leaders and recruiters, and take on a diverse range of responsibilities with opportunities to grow.

The position is available as either a long-term temporary-to-hire or direct-hire opportunity.

About The Advocates & TLSS

The Advocates and TLSS partner with law firms and corporate legal departments to support their strategic growth and talent needs. We focus on creating the right match between candidates and employers, helping our clients build strong teams while improving employee engagement, satisfaction, and retention.

What You'll Do

This is a highly visible, varied role that combines executive support, office coordination, research, and administrative responsibilities. Key responsibilities include:

• Serve as the welcoming first point of contact for the office by answering phones and greeting visitors
• Provide administrative and organizational support to the company President
• Support Senior Recruiters and Search Consultants with day-to-day needs
• Maintain accurate digital and physical files and records
• Conduct research and compile information as needed
• Oversee client collections and follow up on outstanding invoices
• Assist with internal payroll processes
• Maintain and update the company CRM to ensure information is accurate and current
• Support marketing initiatives and help manage social media platforms
• Coordinate with building management and serve as the office liaison for building-related matters
• Take on additional projects and responsibilities that help keep the team running smoothly

What We're Looking For

We're looking for someone who is organized, dependable, resourceful, and genuinely enjoys being part of a team.

The ideal candidate will have:

• Excellent verbal and written communication skills
• Strong attention to detail and the ability to follow through consistently
• Excellent organizational and time-management skills
• A positive, can-do attitude and willingness to jump in and help wherever needed
• The ability to manage multiple priorities and work independently
• Proficiency with Mac computers, macOS, Microsoft Office, Adobe, and internet research
• At least one year of administrative or executive assistant experience

Why Join Us?

At The Advocates and TLSS, you'll have the opportunity to work alongside experienced professionals in the legal recruiting and staffing industry while developing skills across executive support, recruiting, research, operations, marketing, and client service.

We offer:

• Career growth and advancement opportunities
• Health, dental, and vision insurance
• Paid parking
• IRA plan with a 3% company match
• A professional, collaborative, and team-oriented work environment
• A diverse role with opportunities to take ownership and make an impact

The Advocates is an equal opportunity employer. We consider all qualified applicants without regard to race, creed, color, religion, sex, national origin, ethnicity, age, ancestry, disability, military or veteran status, marital status, sexual orientation, gender (including pregnancy or related conditions), gender identity or expression, citizenship or immigration status, genetic information or any other characteristic protected by federal, state, or local law. We are dedicated to fostering an inclusive workplace and will provide reasonable accommodations for qualified individuals with disabilities. This policy applies to all terms and conditions of employment.