Executive Administrative Assistant

Landing Point; City of Rochester (NY); On-site; USD 83,000 - 90,000; Full time

Job summary

Landing Point in New York is seeking a detail-oriented Executive Administrative Assistant to support a senior Real Estate Legal team on a long-term contract. You will manage calendar complexity across time zones, coordinate with deal teams and external counsel, and handle critical deadlines and documentation.

The ideal candidate has 5+ years of corporate/real estate admin experience, proficiency with Outlook/Excel/Word/PowerPoint, and familiarity with DocuSign and Concur for travel.

Qualifications

• Minimum 5+ years of administrative experience within a corporate, legal, or real estate environment.
• Experience supporting senior executives at the C-suite or partner level.
• Strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Experience with document management systems and e-signature platforms (e.g., DocuSign).
• Familiarity with Concur and experience booking complex travel arrangements.

Responsibilities

• Provide direct administrative support to a team of five professionals, including a Senior Managing Director.
• Manage complex and frequently changing calendars across time zones.
• Coordinate with deal teams and external counsel for scheduling and logistics.
• Reconcile expenses and process invoices.
• Track critical dates, deadlines, and deliverables.
• Liaise with Legal & Compliance administrative assistants and other support professionals.
• Maintain organized records, filing systems, and document management.
• Assist with ad hoc projects, presentations, and administrative initiatives.

Skills

Executive support

Calendar management

Travel coordination

Document management

Communication

MS Office proficiency

Tools

Microsoft Outlook

Excel

Word

PowerPoint

DocuSign

Concur

Job description

Company Overview

A leading global investment firm with nearly $300 billion in assets under management is seeking a long-term contract Executive Administrative Assistant for its Real Estate Legal team. This role supports senior professionals in a fast-paced, transactional environment.

Job Responsibilities

• Provide direct administrative support to a team of five professionals, including a Senior Managing Director.
• Manage complex and frequently changing calendars across time zones.
• Coordinate with deal teams and external counsel for scheduling and logistics.
• Reconcile expenses and process invoices.
• Track critical dates, deadlines, and deliverables.
• Liaise with Legal & Compliance administrative assistants and other support professionals.
• Maintain organized records, filing systems, and document management.
• Assist with ad hoc projects, presentations, and administrative initiatives.

Qualifications

• Minimum 5+ years of administrative experience within a corporate, legal, or real estate environment.
• Experience supporting senior executives at the C-suite or partner level.
• Strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Experience with document management systems and e-signature platforms (e.g., DocuSign).
• Familiarity with Concur and experience booking complex travel arrangements.

Compensation

Pay Rate: $60 - $65/hr, DOE