Executive Administrative Assistant

Evolving Solution Services; Charlotte (NC); On-site; USD 30,000 - 35,000; Part time

Job summary

Evolving Solution Services seeks an Executive Administrative Assistant to support the CEO and executive team on a part-time basis in Charlotte, NC. The role emphasizes AI-enabled productivity, calendar management, and sensitive information handling for a US DoD contract.

The ideal candidate is currently enrolled in a college program, tech-savvy, and detail-oriented, with strong communication skills and proficiency in standard office software.

Qualifications

• Currently enrolled part-time in a college or university program.
• Proven ability to use Generative AI tools to automate tasks.
• Strong written and verbal communication skills.
• Proficiency with standard office software.
• Ability to handle sensitive information with discretion.

Responsibilities

• Leverage AI tools to streamline workflows and scheduling.
• Support DoD/federal defense contract administrative functions.
• Manage calendars and coordinate internal/external meetings.
• Communicate with military and civilian stakeholders.
• Attend project meetings and generate AI-assisted minutes.
• Maintain digital/physical files and secure records.
• Arrange travel itineraries and accommodations.
• Coordinate office logistics and materials.

Skills

AI tools

Strong communication

Office software

Discretion with sensitive information

Education

Currently enrolled in college/university

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Administrative Assistant

Part Time Charlotte, NC, US

2 days ago Requisition ID: 1031

Salary Range: $30.00 To $35.00 Annually

The Role

We are seeking a highly organized, tech-savvy, and detail-oriented Administrative Assistant to support our executive leadership. Based in our Oakland office, this role will provide crucial day-to-day administrative support to the CEO and executive team for our USMC contract. This is an excellent part-time opportunity for a current college student looking to gain professional experience in government contracting while utilizing cutting-edge AI technology.

Key Responsibilities

• AI-Enhanced Productivity: Leverage AI tools to streamline workflows, optimize scheduling, and draft communications.
• DoD Contract Support: Assist with administrative functions specific to federal defense contracts, ensuring compliance with military formatting and reporting standards.
• Calendar & Scheduling: Manage schedules, coordinate internal and external meetings, and ensure leadership is prepared for daily appointments.
• Stakeholder Communication: Act as a reliable point of contact, following up with military and civilian stakeholders in a timely and professional manner.
• Meeting Management & Minutes: Attend project meetings to take accurate minutes, utilizing AI to quickly generate summaries and track action items.
• Record Keeping: Maintain and organize digital and physical files, ensuring all critical project documents are securely stored.
• Travel Coordination: Arrange and manage travel itineraries, including flights, accommodations, and ground transportation.
• Office Logistics: Coordinate printing services, manage office materials, and assist with general

Qualifications

• Currently enrolled in a college or university degree program (attending part-time).
• Expertise in AI: Proven ability to use Generative AI tools to automate tasks and improve operational
• Strong written and verbal communication skills.
• Proficiency in standard office software.
• Ability to handle sensitive information with discretion and professionalism.

Work Schedule & Compensation

Location: In-office (Oakland, CA)

Compensation: Commensurate with experience