Executive Administrative Assistant

MA'AT Enterprises, Inc.; Charlotte (NC); Hybrid; USD 30,000 - 35,000; Part time

Job summary

MA'AT Enterprises, Inc. in Charlotte, NC seeks a Part-Time Executive Administrative Assistant to support our CEO and executive team, leveraging AI to enhance productivity and manage DoD contract-related admin tasks.

You must be enrolled in a college program, with strong communication skills, proficiency in office software, and the ability to handle sensitive information discreetly. This role offers hands-on government contracting exposure and flexible academic balance.

Qualifications

• Currently enrolled in a college or university degree program (attending part-time).
• Expertise in AI: Proven ability to use Generative AI tools to automate tasks and improve operational.
• Strong written and verbal communication skills.
• Proficiency in standard office software.
• Ability to handle sensitive information with discretion and professionalism.

Responsibilities

• AI-Enhanced Productivity: Leverage AI tools to streamline workflows, optimize scheduling, and draft communications.
• DoD Contract Support: Assist with administrative functions specific to federal defense contracts, ensuring compliance with military formatting and reporting standards.
• Calendar & Scheduling: Manage schedules, coordinate internal and external meetings, and ensure leadership is prepared for daily appointments.
• Stakeholder Communication: Act as a reliable point of contact, following up with military and civilian stakeholders in a timely and professional manner.
• Meeting Management & Minutes: Attend project meetings to take accurate minutes, utilizing AI to quickly generate summaries and track action items.
• Record Keeping: Maintain and organize digital and physical files, ensuring all critical project documents are securely stored.
• Travel Coordination: Arrange and manage travel itineraries, including flights, accommodations, and ground transportation.
• Office Logistics: Coordinate printing services, manage office materials, and assist with general

Skills

AI expertise

Communication

Discretion

Office software

Education

Currently enrolled in college/university (part-time)

Tools

Microsoft Office

Generative AI platforms

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Administrative Assistant

Part Time Charlotte, NC, US

Salary Range: $30.00 To $35.00 Annually

The Role

We are seeking a highly organized, tech-savvy, and detail-oriented Administrative Assistant to support our

executive leadership. Based in our Oakland office, this role will provide crucial day-to-day administrative

support to the CEO and executive team for our USMC contract. This is an excellent part-time opportunity for

a current college student looking to gain professional experience in government contracting while utilizing

cutting-edge AI technology.

Key Responsibilities

• AI-Enhanced Productivity: Leverage AI tools to streamline workflows, optimize scheduling, and draft communications.
• DoD Contract Support: Assist with administrative functions specific to federal defense contracts, ensuring compliance with military formatting and reporting standards.
• Calendar & Scheduling: Manage schedules, coordinate internal and external meetings, and ensure leadership is prepared for daily appointments.
• Stakeholder Communication: Act as a reliable point of contact, following up with military and civilian stakeholders in a timely and professional manner.
• Meeting Management & Minutes: Attend project meetings to take accurate minutes, utilizing AI to quickly generate summaries and track action items.
• Record Keeping: Maintain and organize digital and physical files, ensuring all critical project documents are securely stored.
• Travel Coordination: Arrange and manage travel itineraries, including flights, accommodations, and ground transportation.
• Office Logistics: Coordinate printing services, manage office materials, and assist with general

Qualifications

• Currently enrolled in a college or university degree program (attending part-time).
• Expertise in AI: Proven ability to use Generative AI tools to automate tasks and improve operational
• Strong written and verbal communication skills.
• Proficiency in standard office software.
• Ability to handle sensitive information with discretion and professionalism.

Work Schedule & Compensation

• Location: In-office (Oakland, CA)
• Compensation: Commensurate with experience