Part-Time AI-Driven Executive Assistant (DoD Contract)

MA'AT Enterprises, Inc.; Charlotte (NC); Hybrid; USD 30,000 - 35,000; Part time

Job summary

MA'AT Enterprises, Inc. in Charlotte, NC seeks a Part-Time Executive Administrative Assistant to support our CEO and executive team, leveraging AI to enhance productivity and manage DoD contract-related admin tasks.

You must be enrolled in a college program, with strong communication skills, proficiency in office software, and the ability to handle sensitive information discreetly. This role offers hands-on government contracting exposure and flexible academic balance.

Qualifications

• Currently enrolled in a college or university degree program (attending part-time).
• Expertise in AI: Proven ability to use Generative AI tools to automate tasks and improve operational.
• Strong written and verbal communication skills.
• Proficiency in standard office software.
• Ability to handle sensitive information with discretion and professionalism.

Responsibilities

• AI-Enhanced Productivity: Leverage AI tools to streamline workflows, optimize scheduling, and draft communications.
• DoD Contract Support: Assist with administrative functions specific to federal defense contracts, ensuring compliance with military formatting and reporting standards.
• Calendar & Scheduling: Manage schedules, coordinate internal and external meetings, and ensure leadership is prepared for daily appointments.
• Stakeholder Communication: Act as a reliable point of contact, following up with military and civilian stakeholders in a timely and professional manner.
• Meeting Management & Minutes: Attend project meetings to take accurate minutes, utilizing AI to quickly generate summaries and track action items.
• Record Keeping: Maintain and organize digital and physical files, ensuring all critical project documents are securely stored.
• Travel Coordination: Arrange and manage travel itineraries, including flights, accommodations, and ground transportation.
• Office Logistics: Coordinate printing services, manage office materials, and assist with general

Skills

AI expertise

Communication

Discretion

Office software

Education

Currently enrolled in college/university (part-time)

Tools

Microsoft Office

Generative AI platforms

Job description

MA'AT Enterprises, Inc. in Charlotte, NC seeks a Part-Time Executive Administrative Assistant to support our CEO and executive team, leveraging AI to enhance productivity and manage DoD contract-related admin tasks.

You must be enrolled in a college program, with strong communication skills, proficiency in office software, and the ability to handle sensitive information discreetly. This role offers hands-on government contracting exposure and flexible academic balance.