Executive Administrative Assistant

County of Ventura, CA; California (MO); On-site; USD 38,000 - 63,000; Full time

Benefits offered by this job

Merit Increases

Educational Incentive

Bilingual Incentive

Flexible Workweek

Vacation Accrual

Pension Plan

Holidays

Job summary

The County of Ventura is seeking Management Assistants (III and IV) to provide comprehensive secretarial and administrative support across several departments. You will handle correspondence, scheduling, and information research to support senior management.

These roles require 3 years (III) or 6 years (IV) of related experience, bilingual abilities, and the capacity to take dictation at 90+ WPM with strong written communication.

Qualifications

• Management Assistant III requires 3 years of secretarial or administrative support experience.
• Management Assistant IV requires 6 years of secretarial or administrative support experience.
• Bilingual skills are required as a necessary capability.
• Ability to take dictation at 90+ words per minute and excellent written communication are essential.

Responsibilities

• Screens incoming correspondence and prioritizes items for administrator's reply.
• Acts as receptionist; screens calls and assists visitors as appropriate.
• Schedules appointments and coordinates conferences for the administrator.
• Researches and compiles information for reports/projects for administrator approval.
• Organizes and maintains office files and records; recommends procedural changes if needed.
• Serves as liaison between administrator and staff; transmits messages and requests.
• Relieves administrator of routine personnel, budgeting, timekeeping and purchasing tasks.
• Takes dictation and handles filing, copying, and related tasks.
• May perform lead functions over clerical staff.
• Performs other related duties as required.

Skills

Bilingual skills

90+ wpm dictation

Excellent written communication

Job description

The County of Ventura is seeking Management Assistants (III and IV) to provide comprehensive secretarial and administrative support across several departments. You will handle correspondence, scheduling, and information research to support senior management.

These roles require 3 years (III) or 6 years (IV) of related experience, bilingual abilities, and the capacity to take dictation at 90+ WPM with strong written communication.