Admin Exec Assistant (73929)

Paycom - ATS; California (MO); On-site; USD 73,000 - 78,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Paid time off

Company holidays

Performance bonus

Job summary

Ventura Coastal, LLC in Ventura, CA is seeking an experienced Executive Administrative Assistant to support the senior leadership team. You will manage calendars, coordinate travel, prepare reports, and handle confidential correspondence with discretion.

The role requires an Associate degree (Bachelor preferred) and 4+ years of executive support, proficiency with Outlook, Excel, Word, PowerPoint, and ERP systems, and strong organizational skills.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Four or more years of executive support experience.
• Advanced proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
• Experience with large-scale ERP or business applications.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.

Responsibilities

• Provide administrative and organizational support to the senior leadership team.
• Manage executive calendars, appointments, meetings, and scheduling priorities.
• Coordinate business travel, itineraries, and related arrangements.
• Prepare, reconcile, and submit executive expense reports.
• Draft, review, and distribute professional correspondence for senior leadership.
• Prepare presentations, reports, and other executive materials.
• Track projects, deadlines, and action items; follow up as needed.
• Coordinate meetings, take notes, and follow up on action items.
• Screen and direct calls, visitors, and requests.
• Maintain confidential files and records.

Skills

Calendar management

Outlook

Excel

Word

PowerPoint

Communication

Discretion

Education

Associate degree

Bachelor's degree preferred

Tools

ERP systems

Job description

Job Details: Job Location: Headquarters - Ventura, CA 93001, Position Type: Full Time, Education Level: 2 Year Degree, Salary Range: $73,000.00 - $78,000.00 Salary, Travel Percentage: None, Executive Administrative Assistant - Ventura Coastal, LLC | Ventura California (Onsite Position)

What You’ll Do

• Provide administrative and organizational support to the senior leadership team.
• Manage executive calendars, appointments, meetings, and scheduling priorities.
• Coordinate business travel, itineraries, and related arrangements.
• Prepare, reconcile, and submit executive expense reports.
• Draft, review, and distribute professional correspondence and communications on behalf of senior leadership.
• Prepare presentations, reports, research, financial information, and other executive-level materials.
• Track delegated projects and action items, follow up on deadlines, and help ensure priorities remain on schedule.
• Coordinate meetings, prepare materials, take meeting notes and minutes, and follow up on action items.
• Screen and appropriately direct telephone calls, visitors, correspondence, and incoming requests.
• Maintain confidential executive, corporate, and contract files and archives.
• Manage fruit pricing files, archives, and related announcements, including monthly fruit pricing communications.
• Coordinate and maintain corporate contract files in partnership with corporate counsel.
• Coordinate corporate meetings, events, and social activities.
• Manage corporate office supplies and administrative needs.
• Welcome customers, vendors, employees, and visitors while representing Ventura Coastal with professionalism.
• Assist senior leadership with special projects and provide administrative support to other departments as needed.
• Follow all company safety, food safety, quality, and personal hygiene requirements.

What We’re Looking For

• Associate degree required; bachelor’s degree preferred.
• Four (4) or more years of progressively responsible administrative or executive support experience.
• Advanced proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
• Experience working with large-scale ERP or business applications.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and prioritization skills.
• Ability to successfully manage multiple assignments and competing deadlines.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently, take initiative, and anticipate needs.
• Exceptional interpersonal skills and the ability to build productive working relationships at all levels of an organization.
• Demonstrated ability to handle confidential and sensitive information with tact and discretion.
• High standards of honesty, integrity, punctuality, reliability, and professionalism.
• A collaborative, team-oriented approach with a positive, resourceful, can‑do attitude.

Physical Requirements

This position requires the ability to work effectively under changing priorities and deadlines. Regular activities include sitting, standing, and walking, with minimal climbing, lifting, and bending.

What We Offer

• Competitive salary of $73,000 - $78,000, depending on experience.
• Performance bonus opportunity.
• Comprehensive benefits package, including medical, dental, vision, 401(k), paid time off, and company holidays.
• Opportunity to work alongside Finance, HR, and Operations leadership.
• A collaborative, values-driven culture focused on continuous improvement and employee development.

Location

Ventura, California

Why Ventura Coastal?

At Ventura Coastal, this position offers the opportunity to work closely with senior leadership and play an important role in keeping executive priorities, communications, projects, and corporate activities organized and moving forward.

We are looking for someone who takes pride in being the person others can rely on—someone who sees what needs to be done, takes initiative, protects confidential information, and represents the organization with professionalism.

Ventura Coastal, LLC is an Equal Opportunity Employer.