Executive Admin Assistant to Leadership — Onsite Ventura

Paycom - ATS; California (MO); On-site; USD 73,000 - 78,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Paid time off

Company holidays

Performance bonus

Job summary

Ventura Coastal, LLC in Ventura, CA is seeking an experienced Executive Administrative Assistant to support the senior leadership team. You will manage calendars, coordinate travel, prepare reports, and handle confidential correspondence with discretion.

The role requires an Associate degree (Bachelor preferred) and 4+ years of executive support, proficiency with Outlook, Excel, Word, PowerPoint, and ERP systems, and strong organizational skills.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Four or more years of executive support experience.
• Advanced proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
• Experience with large-scale ERP or business applications.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.

Responsibilities

• Provide administrative and organizational support to the senior leadership team.
• Manage executive calendars, appointments, meetings, and scheduling priorities.
• Coordinate business travel, itineraries, and related arrangements.
• Prepare, reconcile, and submit executive expense reports.
• Draft, review, and distribute professional correspondence for senior leadership.
• Prepare presentations, reports, and other executive materials.
• Track projects, deadlines, and action items; follow up as needed.
• Coordinate meetings, take notes, and follow up on action items.
• Screen and direct calls, visitors, and requests.
• Maintain confidential files and records.

Skills

Calendar management

Outlook

Excel

Word

PowerPoint

Communication

Discretion

Education

Associate degree

Bachelor's degree preferred

Tools

ERP systems

Job description

Ventura Coastal, LLC in Ventura, CA is seeking an experienced Executive Administrative Assistant to support the senior leadership team. You will manage calendars, coordinate travel, prepare reports, and handle confidential correspondence with discretion.

The role requires an Associate degree (Bachelor preferred) and 4+ years of executive support, proficiency with Outlook, Excel, Word, PowerPoint, and ERP systems, and strong organizational skills.