Executive Administrative Assistant to County Directors

County of Ventura; California; On-site; USD 37,000 - 54,000; Full time

Benefits offered by this job

Merit Increases

Educational Incentive

Bilingual Incentive

Flexible Workweek

Vacation Accrual

Job summary

County of Ventura seeks Management Assistant professionals to provide high-level administrative and secretarial support to one to three directors or department heads. Responsibilities include screening correspondence, coordinating meetings, and preparing reports and projects for approval.

Positions require extensive knowledge of agency policies, discretion, and the ability to work across multiple departments. Overtime and union benefits apply in line with county policies.

Qualifications

• Bilingual skills required.
• Excellent written communication skills.
• Ability to take dictation at 90 or more words per minute.
• Must be willing and able to report to different worksites due to operational or business requirements.

Responsibilities

• Screens incoming correspondence and prioritizes for the administrator’s reply.
• Acts as the administrator’s receptionist and screens inquiries.
• Schedules appointments and coordinates conferences and meetings for the administrator.
• Researches, compiles, and organizes information for reports and special projects.
• Maintains office files and records and recommends procedure changes.

Skills

Bilingual skills

Excellent written communication

Dictation speed 90+ wpm

Independent discretion

Education

3 years of increasingly responsible secretarial/administrative support experience

6 years of increasingly responsible secretarial/administrative support experience

Job description

County of Ventura seeks Management Assistant professionals to provide high-level administrative and secretarial support to one to three directors or department heads. Responsibilities include screening correspondence, coordinating meetings, and preparing reports and projects for approval.

Positions require extensive knowledge of agency policies, discretion, and the ability to work across multiple departments. Overtime and union benefits apply in line with county policies.