Executive Administrative Assistant

Alexandria Industries; Alexandria (MN); On-site; USD 30,000 - 51,000; Full time

Benefits offered by this job

Free onsite clinic

Great benefits package including 401(k

Job summary

Alexandria Industries is seeking an Executive Administrative Assistant to support C-level leaders with daily administrative and organizational tasks in Alexandria, MN. The role involves keeping calendars, coordinating meetings, preparing documents, and handling confidential information with professionalism.

This on-site, full-time position requires strong MS Office skills, attention to detail, and excellent communication.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative and customer support experience.
• Strong computer skills in Microsoft Office applications.
• Strong data entry and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with professionalism.

Responsibilities

• Manage calendars, schedules, meetings, agendas, and meeting minutes for executive leaders.
• Prepare correspondence, reports, presentations, financial communications, and other business documents.
• Coordinate office operations including phone calls, mail, visitor reception, conference rooms, supplies, and refreshments.
• Arrange travel, maintain required business documentation and licenses, and support insurance and vehicle claim administration.

Skills

Calendars management

MS Office

Data entry

Communication

Attention to detail

Confidential information handling

Education

High school diploma

Tools

Microsoft Office

Job description

• On-site
• Hourly Range : $22 USD to $36.71 USD
• Support/Office
• Full-Time
• Requisition #: ADMIN002530

Description

Executive Administrative Assistant, 1st Shift

Pay: $22.00 to $36.71 per hour

Location: Alexandria, MN

Schedule: Mon-Fri 7:30am-4:30pm

Who we are:

Alexandria Industries has been making custom aluminum extrusions since 1966. We are headquartered in Alexandria, Minnesota, with plants in Minnesota and Indiana. We follow servant leadership, which means our leaders support our people so they can do their best work. Our values: Integrity, Faith, Mutual Respect, Commitment to Excellence, and Employee Well-Being.

About the job:

We are hiring an Executive Administrative Assistant to support C-level leaders with daily administrative and organizational tasks. This role helps keep schedules, communication, meetings, and office operations running smoothly. The Executive Administrative Assistant works with employees, customers, vendors, and visitors while handling confidential information with professionalism.

What an Executive Administrative Assistant does:

• Manage calendars, schedules, meetings, agendas, and meeting minutes for executive leaders
• Prepare correspondence, reports, presentations, financial communications, and other business documents
• Coordinate office operations including phone calls, mail, visitor reception, conference rooms, supplies, and refreshments
• Arrange travel, maintain required business documentation and licenses, and support insurance and vehicle claim administration

Required:

• High school diploma or equivalent
• 2+ years of administrative and customer support experience
• Strong computer skills in Microsoft Office applications
• Strong data entry and attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• Ability to handle confidential information with professionalism
• Ability to occasionally lift or carry up to 40 pounds; items over 40 pounds require a team lift or crane assistance

Preferred (not required):

• Experience supporting executives or leadership teams
• Knowledge of manufacturing or industrial business operations

What we offer:

• Free onsite clinic: routine care, labs, and vaccinations at no cost
• Medical, dental, and vision from day one of employment
• Save $1,500 or more a year on medical premiums with our wellness program
• 401(k) with up to a 3% company match
• 80 hours of PTO your first year, plus 8 hours of volunteer time, and 64 hours of paid holidays
• 100% tuition reimbursement for job-related classes

Alexandria Industries is an equal opportunity employer.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.