Executive Administrative Analyst

Ontario International Airport Authority (CA); Ontario (CA); On-site; USD 78,000 - 89,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Employer-paid 401A via VOYA

Job summary

Ontario International Airport Authority is seeking an Administrative Analyst I to provide executive and administrative support to the Operations & Maintenance Department. You will manage calendars, travel, correspondence, and financial docs while ensuring compliance and efficient workflows.

Responsibilities include coordinating meetings, preparing agendas and reports, documenting outcomes, and assisting with SOPs and process improvements.

Qualifications

• Bachelor’s degree in business administration, operations, or a similar field.
• Three years of administrative experience, preferably in corporate/operational settings.
• Proficiency with Word, Excel, PowerPoint, Outlook and document management tools.
• Strong organizational and written/verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide executive support including calendars, travel, and correspondence.
• Prepare records, financial docs, and purchasing processes; reconcile expenses.
• Support regulatory and departmental coordination with internal/external partners.
• Coordinate meetings, prepare agendas, packets, and reports.
• Develop SOPs and maintain operational documentation.
• Analyze workflows and assist with process improvements and training.

Skills

Bachelor degree or higher

Administrative experience

Microsoft Office proficiency

Document management

Strong communication

Discretion with confidential info

Multi-tasking

Education

Bachelor’s degree in Business Administration/Operations

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Document management software

Job description

Ontario International Airport Authority is seeking an Administrative Analyst I to provide executive and administrative support to the Operations & Maintenance Department. You will manage calendars, travel, correspondence, and financial docs while ensuring compliance and efficient workflows.

Responsibilities include coordinating meetings, preparing agendas and reports, documenting outcomes, and assisting with SOPs and process improvements.