Executive Administrative Specialist (Airport Operations)

Dallas Fort Worth International Airport Board; United States; On-site; USD 52,000 - 76,000; Full time

Job summary

Dallas Fort Worth International Airport Board is seeking an Administrative Assistant III to provide comprehensive support to a Vice President or Assistant Vice President. The role includes screening calls, greeting visitors, coordinating meetings, travel arrangements, expense reports, and maintaining confidential records.

You will assist with budgets, prepare reports, compile data, and may supervise administrative staff.

Qualifications

• Knowledge of modern office and administrative practices and procedures.
• Knowledge of proper English grammar, sentence construction, spelling and business vocabulary.
• Knowledge of business mathematics.
• Proficiency in Microsoft Office Suite, Visio, Outlook and related office equipment.
• Ability to perform intermediate mathematical calculations involving fractions, decimals and percentages.
• Ability to compose and edit non-routine correspondence, statistics and reports with proper grammar.
• Ability to communicate clearly and effectively, both orally and in writing.
• Ability to handle sensitive or confidential information with discretion.
• Ability to coordinate work activities across sections to meet deadlines.
• Ability to train, organize, assign, supervise and evaluate staff.

Responsibilities

• Provides administrative support to the department Vice President or Assistant Vice President.
• Screens calls, greets visitors, and handles correspondence.
• Coordinates projects, meetings and travel arrangements.
• Maintains VP/AVP calendars and assists with budgets and expenses.
• Compiles meeting minutes and distributes them to leadership.
• Supports the department with research and data preparation for reports.
• May supervise administrative staff and coordinate department tasks.
• Participates in budget preparation and maintains related records.

Skills

Office practices

English grammar

Business mathematics

MS Office/Visio/Outlook

Mathematical calculations

Correspondence drafting

Effective communication

Discretion/confidentiality

Coordination across teams

People supervision/training

Education

High school diploma

3–4 years admin experience supporting executives

Education/experience equivalence allowed

Job description

Dallas Fort Worth International Airport Board is seeking an Administrative Assistant III to provide comprehensive support to a Vice President or Assistant Vice President. The role includes screening calls, greeting visitors, coordinating meetings, travel arrangements, expense reports, and maintaining confidential records.

You will assist with budgets, prepare reports, compile data, and may supervise administrative staff.