Executive Administration & Coordination Specialist

National Center for American Indian Enterprise Development; Mesa (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

The National Center for American Indian Enterprise Development seeks an Administrative Specialist to support executives with a wide range of duties, from clerical tasks to complex coordination. The role requires data extraction, policy understanding, and confidentiality.

Responsibilities include preparing presentations, coordinating calendars, supporting grants and purchasing, and producing reports. A college degree or substantial related experience is preferred, with strong MS Office and

Qualifications

• Proficiency with Microsoft Office and cloud-based tools.
• Excellent verbal and written communication skills are essential.
• Phone etiquette and strong interpersonal skills are required.
• Willingness to travel for events and meetings as needed.
• Demonstrates accuracy and thoroughness in all tasks.
• Ability to work under pressure and meet deadlines.
• Background check will be conducted.

Responsibilities

• Provide general clerical support and complex administrative coordination.
• Prepare presentation materials and edit content, possibly creating basic web content.
• Respond to inquiries and resolve problems regarding policies, purchases, facilities, and programs.
• Plan, schedule, and coordinate meetings for Directors and managers; manage calendars.
• Assist with grant proposals and contract administration.
• Support purchasing processes and maintain accounting data entry and PO records.
• Compile and maintain data and records through web or library research.
• Generate and organize event registration information and reports.
• Perform other duties to support the organization’s mission as needed.

Skills

Microsoft Office

Verbal & written comms

Phone etiquette

Travel flexibility

Detail oriented

Team player

Education

College degree or equivalent experience

Tools

Word

Excel

PowerPoint

Job description

The National Center for American Indian Enterprise Development seeks an Administrative Specialist to support executives with a wide range of duties, from clerical tasks to complex coordination. The role requires data extraction, policy understanding, and confidentiality.

Responsibilities include preparing presentations, coordinating calendars, supporting grants and purchasing, and producing reports. A college degree or substantial related experience is preferred, with strong MS Office and