Executive Administration

Tata Consultancy Services; Bellevue (WA); On-site; USD 75,600 - 102,200; Full time

Job summary

Tata Consultancy Services seeks an experienced Executive Administrator to support Vice Presidents in the Bellevue office. Responsibilities include managing calendars, travel logistics, meetings, and confidential communications while coordinating with senior leaders and cross-functional teams.

The ideal candidate brings 7+ years in executive administration, strong MS Office skills, and the ability to multitask in a fast-paced tech environment.

Qualifications

• Minimum 7 years of Executive Administration experience, including 4+ years supporting C-Suite executives.
• Excellent written and verbal communication skills; proficient with MS Office applications (Word, Excel, PowerPoint).
• Detail-oriented, self-starter with ability to prioritize and multitask.
• Experience in technology industry and ability to interact with high-level executives.
• Discretion with confidential information; capacity to coordinate complex calendars and travel.

Responsibilities

• Maintain leaders’ calendar, scheduling meetings and travel arrangements.
• Coordinate complex scheduling and calendar management; manage travel logistics including accommodations and transport.
• Prepare meetings, materials, and agendas; assist with notes and minutes.
• Handle routine administrative duties (printing, mail, filing, emails).
• Prepare expense reports and assist with delegation of approvals for the leader’s team.
• Support other executives or units as needed; uphold confidentiality and professionalism.

Skills

Executive support

C-suite support

Communication skills

MS Office proficiency

Organizational skills

Relationship management

Tools

MS Office (Word, Excel)

PowerPoint

Microsoft Word

Microsoft Excel

Job description

Executive Administration to Vice Presidents Location TCS Bellevue office Address 2700, 156th Ave NE, Suite 120, Bellevue, WA, 98052.

Job Description

Executive Administration to Vice Presidents Location TCS Bellevue office Address 2700, 156th Ave NE, Suite 120, Bellevue, WA, 98052.

Qualifications

• Minimum 7 years of Executive Administration experience and 4 or more years of experience in supporting C-Suite executives.
• Excellent written and verbal communication skills Proficient with MS Office applications Word, Excel, and PowerPoint.
• Key Traits Attributes an Ideal candidate is A detail-oriented self-starter, with prior experience in the technology industry.
• Someone who exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas and can multi-task.
• Comfortable interacting with high-level executives A team player capable of cultivating productive working relationships across the organization. Resourceful, can-do attitude with a high focus on result orientation and Say-Do ratio.
• Vice President Executive(s) based in local City TCS office / Remote support for TCS Executive(s) in another TCS office

Key Responsibilities

• Maintain leaders’ calendar, including scheduling meetings, appointments, speaking engagements, travel (including domestic , international) arrangements , Events , Claims submission.
• Exercise discretion in committing time , evaluating needs.
• Coordinate complex scheduling , calendar management, as well as content and flow of information to the leader. Manage leaders travel logistics and activities, including accommodations, transportation, meals.
• Work directly with the leaders to support all aspects of his daily work routine.
• Determine priority of matters of attention for the President redirect matters to relevant stakeholders, or handle matters personally, as appropriate.
• Keep the leader advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties. Handle printing, faxing, mail overnight packages, copying, filing, and email messages.
• Sort and triage mail maintain e-mail , other address directories. Compose and prepare letters relating to routine correspondence.
• Schedule meetings assist in the preparation and distribution of meeting agendas and materials.
• Prepare, reconcile, and submit expense report for the leader and support as delegate approval for the leader’s team
• Maintain confidential and sensitive information.
• Attend meetings , take notes of discussions prepare the initial draft of minutes and summaries. Complete a variety of special projects including creating PowerPoint presentations, special reports, agenda material. Other additional and or alternative duties as assigned from time t o time, including supporting other units or Executives as needed. Maintain professionalism , strict confidentiality with all materials Organize team communications and plan events, both internal external

Salary Range: $75,600 - $102,200 a year