Executive Assistant, SVP/GM, Engineering

Jobtailor; San Jose (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Administrative Assistant to support the SVP in San Jose, CA. The role focuses on calendar management, travel planning, and coordinating executive engagements to ensure smooth daily operations.

The ideal candidate has 7+ years in administration, with VP-level support experience and strong communications, capable of handling high-level schedules and international travel logistics.

Qualifications

• 7+ years experience in administrative environment.
• Minimum of 2 years supporting at the VP level or above.
• Expert level knowledge of Windows desktop applications: Word, Excel, and PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills.
• Ability to connect with all levels of Executive/Senior staff and clients.
• Ability to navigate web and email at high competency knowledge.

Responsibilities

• Management of SVP's calendar and daily schedule.
• Responsible for a running list of SVP's engagements
• Assisting Senior VP in planning and organizing meetings
• Creating travel packs for international trips
• Supporting SVP by acting as proxy for communications and approvals
• Responsible for making in-depth global travel arrangements
• Providing analytical support to assist executive on special projects
• Mentoring new Executive Administrative Assistants and other administrators

Skills

Calendar management

Meeting planning

Travel coordination

Verbal communication

Written communication

Executive interaction

Web and email navigation

Tools

Word

Excel

PowerPoint

Job description

Responsibilities

• Management of SVP's calendar and daily schedule
• Responsible for a running list of SVP's engagements
• Assisting Senior VP in planning and organizing meetings
• Creating travel packs for international trips
• Supporting SVP by acting as proxy for communications and approvals
• Responsible for making in-depth global travel arrangements
• Providing analytical support to assist executive on special projects
• Mentoring new Executive Administrative Assistants and other administrators

Requirements

• 7+ years experience in administrative environment
• Minimum of 2 years supporting at the VP level or above
• Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint
• Experience in calendar management, planning meetings and coordinating travel
• Excellent verbal and written communication skills
• Ability to connect with all levels of Executive/Senior staff and clients
• Ability to navigate web and email at high competency knowledge

Core Competencies

Demonstrates expert-level proficiency in Windows desktop applications, including Word, Excel, and PowerPoint, while effectively managing executive schedules and travel arrangements. Strong communication skills facilitate connections with senior staff and clients, enhancing organizational efficiency.