Executive Assistant

Jobtailor; Conroe (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to support the President. You will triage the inbox, draft responses, manage the calendar, and protect time for strategic work.

You will coordinate meetings, prepare routine documents, and leverage Microsoft 365 tools. The role requires discretion, exceptional written communication, and strong organizational skills.

Qualifications

• Experience supporting C-suite executives, including the President.
• Excellent written and verbal communication with high grammar.
• Proven calendar, inbox, and priority management.
• Ability to handle confidential information with discretion.
• Strong organizational and follow-up skills, accuracy-focused.
• Advanced Microsoft 365 skills (Outlook, Teams, SharePoint, PowerPoint) preferred.
• Power Automate and workflow automation experience preferred.
• Power BI basic dashboards or reporting preferred.
• Process improvement or systems-thinking mindset preferred.
• Familiarity with task/commitment management systems preferred.
• Experience anticipating needs and working independently.

Responsibilities

• Triages President’s inbox; drafts responses; routes requests; escalate for executive judgment.
• Maintain high standards of written communication.
• Proactively manage calendar; resolve conflicts; protect time for strategy.
• Coordinate meetings; confirm agendas and materials.
• Assist with CTS using Microsoft To Do.
• Prepare routine documents for review and signature.
• Leverage Microsoft 365 tools to improve efficiency.
• Identify inefficiencies; recommend and implement improvements.

Skills

Executive support

Calendar management

Written communication

Discretion

Time management

Attention to detail

Independent work

Tools

Microsoft 365 tools

Power Automate

Power BI

Outlook

SharePoint

Teams

Job description

• Manage the President’s inbox by triaging messages, drafting responses, routing requests, and escalating only those requiring executive judgment.
• Maintain high standards of written communication, including clarity, tone, grammar, and professionalism.
• Proactively manage calendar scheduling, resolve conflicts, and protect time for deep, strategic work.
• Coordinate meetings by confirming agendas, objectives, and required materials when appropriate.
• Assist with operating and managing the President’s Commitment Tracking System (CTS) using Microsoft To Do.
• Prepare routine documents for review and signature.
• Leverage Microsoft 365 tools (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint) to improve consistency and efficiency.
• Identify recurring inefficiencies, time leaks, and process breakdowns, recommending and implementing improvements.

Requirements

• Executive Assistant experience supporting C‑suite executives, including the President and Executive Leadership Team.
• Exceptional written and verbal communication skills with strong attention to detail and grammar.
• Proven experience managing calendars, inboxes, and multiple competing priorities.
• High level of discretion and ability to handle confidential information responsibly.
• Strong organizational and follow‑up skills with a commitment to accuracy.
• Proficiency with Microsoft Office 365 tools.
• Ability to anticipate needs, exercise judgment, and work independently.
• Advanced Microsoft 365 skills (Outlook rules, Teams/SharePoint organization, PowerPoint support) preferred.
• Experience with Power Automate and workflow automation preferred.
• Familiarity with task and commitment management systems preferred.
• Power BI experience for basic dashboards or reporting preferred.
• Process improvement or systems‑thinking mindset preferred.