Executive Admin & Workflow Coordinator

Pareto Population Health Management Practice; Jacksonville (FL); On-site; USD 25,000 - 30,000; Full time

Job summary

Pareto Clinic is seeking an Administrative Assistant to provide direct administrative support to the COO/Practice Manager and leadership team. The role emphasizes organizing, tracking, and processing across multiple projects, calendars, and deadlines.

The ideal candidate thrives on creating order, develops checklists and trackers, and follows through with assignments while maintaining confidentiality and professionalism in a growing medical practice.

Qualifications

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication.
• Demonstrated ability to manage multiple priorities.
• Strong follow-through and task-completion skills.
• Professionalism and discretion.

Responsibilities

• Provide direct administrative support to the COO/Practice Manager.
• Support the CEO/CMO and designated leaders as assigned.
• Organize leadership priorities, projects, deadlines, and follow-up items.
• Maintain calendars, appointments, meetings, reminders, and administrative deadlines.
• Prepare meeting agendas, notes, documents, and supporting materials.
• Record and track action items from leadership and staff meetings.
• Follow up with employees on assignments, requested documents, information, and deadlines.
• Keep pending responsibilities visible so leadership does not have to rely on memory.
• Identify and communicate time-sensitive, incomplete, overdue, or unresolved matters.
• Convert conversations and verbal instructions into organized action items.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Multitasking / prioritization

Follow-through

Professionalism & discretion

Independent work

Job description

Pareto Clinic is seeking an Administrative Assistant to provide direct administrative support to the COO/Practice Manager and leadership team. The role emphasizes organizing, tracking, and processing across multiple projects, calendars, and deadlines.

The ideal candidate thrives on creating order, develops checklists and trackers, and follows through with assignments while maintaining confidentiality and professionalism in a growing medical practice.