Executive Admin & Travel Coordinator

Lehman Pipe and Plumbing Supply LLC; Jacksonville (FL); On-site; USD 34,000 - 52,000; Full time

Job summary

Lehman Pipe and Plumbing Supply LLC in Jacksonville, FL seeks an Administrative Assistant to support management and staff with calendar management, meeting coordination, and travel arrangements. The role emphasizes accurate records, professional phone handling, and reliable clerical support to keep operations running smoothly.

Ideal candidates will have a high school diploma, proven admin experience, strong MS Office skills, and excellent communication.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Proven experience as administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management tools.
• Strong organizational and time management skills with multitasking ability.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and maintain executive and team calendars, schedule appointments, and coordinate meetings.
• Arrange domestic and international travel plans with detailed itineraries.
• Operate multi-line phone systems to handle calls and messages promptly and professionally.
• Perform general clerical duties such as filing, data entry, and records management.
• Coordinate office supplies inventory and place orders to maintain stock.

Skills

Calendar management

Travel coordination

Microsoft Office

Phone system operation

Data entry

Records management

Organizational skills

Written and verbal communication

Education

High school diploma

Associate degree or higher preferred

Tools

Travel booking software

Expense reporting systems

Calendar management tools

Job description

Lehman Pipe and Plumbing Supply LLC in Jacksonville, FL seeks an Administrative Assistant to support management and staff with calendar management, meeting coordination, and travel arrangements. The role emphasizes accurate records, professional phone handling, and reliable clerical support to keep operations running smoothly.

Ideal candidates will have a high school diploma, proven admin experience, strong MS Office skills, and excellent communication.